Maintenance Parts Clerk

Maintenance Parts Clerk Job Description

Job Title: Maintenance Parts Clerk

Department: Maintenance

Reports To: Maintenance Manager/Supervisor

FLSA Status: Nonexempt/Hourly

Summary This position is responsible for the logistical and clerical support of all maintenance and repair of production equipment, facility, grounds, fire protection system and refrigeration system.

Job Functions: Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or an essential function of the position

Essential Duties and Responsibilities: Including the following. Other duties may be assigned.

1. The Maintenance Parts Clerk provides support to the Maintenance department performing a variety of cross-functional duties including but not limited to the purchasing of MRO/Maintenance parts, managing parts inventory, entering work-orders, and creating reports.
2. Maintains a safe, organized, clean and functional Parts Inventory System.
3. Orders all parts for inventory in a timely manner, receives them and catalogs their arrival.
4. Process all maintenance invoices dealing directly with vendors and OEMs.
5. Provide support to the maintenance department by processing all paperwork, creating/running reports, and tracking parts usage.
6. Input data into computer systems related to preventative maintenance tasks (PMs), work orders, etc.
7. Responsible for ensuring all parts are tagged, logged into computer system, and stocked back into proper location.
8. Establish and maintain maximum and minimum inventory levels of materials, supplies, and repair parts.
9. Order and receive all supplies and verify all purchase orders against bills of lading.
10. General Clerical duties; filing, coordinating schedules, etc. for the department.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Competencies: To perform this job successfully, you must demonstrate the following competencies:

• Adaptability/Flexibility- Adapts to change, is open to new ideas, willingly takes on new responsibilities to adapt to changing work requirements, handles pressure, adjusts plans to meet changing needs.
• Attendance/Punctuality- Is consistently at work on time; Adheres to the Company Attendance Policy.                            
• Dependability- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals, including commitment to mandatory overtime; Completes tasks on time or notifies appropriate manager with an alternative plan.
• Initiative- Volunteers readily, seeks out increased responsibilities; Looks for and takes advantage of opportunities.
• Organizational Support- Follows policies and procedures; Supports organization’s goals and values.
• Quality- Follows BIH’s Mission and Core Value Statement. Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Adheres to BIH’s Quality Policy.
• Quantity- Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly.
• Safety and Security- Observes safety and security procedures; Reports potentially unsafe conditions and situations; Uses equipment and material properly.
• Teamwork- Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.

EQUIPMENT: Processing and manufacturing equipment. Hand and power tools, welding equipment, pallet jacks and forklifts.

WORK ENVIRONMENT: Standing on wet cement floors. Must be able to work in extreme temperatures from minus 50 degrees to 90 degrees. Limited visibility due to cold in work areas and the use of heat from water hoses. Slippery floors. Wet environment. Noise level is moderate to high. Some outdoor work.

Qualifications: A parts clerk should have good math, computer, and communication skills to work in a stockroom or warehouse position. The person in the role of a parts clerk should have good attention to detail when working with inventory. Must be willing and capable of learning and using Mainsaver software system.

Education and/or Experience: High school diploma or GED preferred. Some general maintenance or related experience preferred. On-the-job training will be provided.

Language Skills: Ability to read and comprehend simple instructions, short correspondence and memos in English. Ability to write simple correspondence.

Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written and oral form. Ability to deal with problems effectively.

Physical Demands: Ability to lift/move 10 – 80 pounds continuously. Requires varying degrees of pushing, pulling and lifting. Must be able to perform tasks requiring action of muscles or groups of muscles such as walking, crawling, bending, climbing and stooping. Able to stand for prolonged periods (8-hour shift). Ability to work all hours. Have a good sense of smell and touch.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to:

• Stand
• Walk
• Use hands to handle and feel; reach with hands and arms
• Climb or balance
• Talk, hear and taste or smell
• The employee must regularly lift and/or move 10-8- pounds consistently
• Pays attention to detail to ensure proper quality

Work Environment: Standing/Sitting/Walking entire shift. Noise: Moderate – high.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental Requirements: (with or without reasonable accommodation): Able to concentrate on minimal details with little interruption. Able to remember verbal and/or written task/assignment for an 8-hour shift.

Work Hours: Typically, an eight-hour work shift, although overtime may be required at the last minute, Monday – Friday workweek. Will be required to work some weekends, including Sundays.

EOE Statement:

BIH is an Equal Opportunity Employer. Every employee has the right to work in an environment free from all forms of discrimination. We are, therefore, committed to a policy of equal employment opportunity. This policy reflects the organization’s belief that providing equal opportunities for all employees is both a moral responsibility and good management practice.

We recruit, employ, retain, promote, discipline, terminate and otherwise treat all employees and job applicants based solely on qualifications, performance and competence. All employees and applicants will be treated without regard to age, sex, color, religion, race, national origin, citizenship, veteran status, current or future military status, sexual orientation, gender identification, marital or familial status, physical or mental disability, legal source of income or any other status protected by law.

This job description does not list all the duties of the job. You may be asked by your supervisor, manager or Executive Committee to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.  

The employer has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.