Maintenance Planner

The Maintenance Planner, (MP) report to the Maintenance Manager. The MP is responsible for the daily orchestration of the maintenance department’s resources as necessary to achieve maximum equipment readiness and utilization. The MP is an essential maintenance administrative position, and is in effect, the virtual cornerstone of the Maintenance department. The MP will work with the facilities supervisors to schedule the maintenance and repair of facility equipment. The incumbent will work closely with other members of the maintenance department, including the Maintenance Clerks and Purchasing Agent to ensure work orders and other requests are completed in a timely fashion and in conjunction with the needs of the facility.

This position operates within defined parameters. The primary goal of this position is to achieve excellence in all facets of the position. Providing the highest quality product safely, effectively and efficiently decreases accidents and errors and increase profits.

Essential Functions:

 Environmental and Health & Safety (H&S)

• Providing a safe environment for all employees, customers and visitors.

Operational Performance & Best Business Practices

• Responsible for ensuring that the necessary maintenance resources are available to ensure that equipment is ready and is able to be utilized in a timely fashion.


• Works with internal resources as well as outside vendors to ensure efficient application of these resources is achieved


• Oversees department functions relating to maintenance work order creation, material requisitioning, recording of equipment, operating hours, fuel & fluid usage, man-hour tracking, and auditing.


• Responsible for providing a timely and targeted report to senior management on work orders, material requisitioning, recording of equipment, operating hours, fuel & fluid usage, man-hour tracking and auditing.


• Works with Purchasing Agents, Maintenance Clerks and Warehouseman to ensure that material requirements are readily available for completing repairs to open maintenance actions.


• Responsible for ensuring that when a priority requisition is submitted that and established “Urgency of Need Designators” are used when ordering any maintenance or repair to ensure a timely completion of maintenance is completed on a down piece of equipment


• Responsible for working with departmental supervisors on a regular basis to ensure that equipment needs are met.


• Works with departmental managers to create plans on scheduled repairs to ensure minimal impact on the operational departments but without sacrificing the timely execution of the scheduled Preventive Maintenance requirements.


• Ensures that all Assets are properly recoded in the Oracle MDCS and ensure accuracy, not only with the overall asset listing for the facility but further in the assignment of such assets to the owning operations departments.

Administrative Management

• Monitors and maintains exempt and hourly staff at cost effective and competitive levels.


• Monitors supervisory practices for self and his/her direct reports to ensure compliance with HR policies and union contracts.


• Reviews performance of direct reports.


• Interviews prospective management and/or production employees.


• Works with Human Resources personnel to prepare job descriptions

Special Projects

• Special projects as assigned.                        

Specific Other Responsibilities (regional, location, compliance, etc.):

Within this section and upon the hire or placement of an individual, the Direct Manager will include, if applicable, any additional Essential Functions specific to the region. If necessary, the writer can exclude a specific Essential Function that would not be expected to be performed.

Internal Control Responsibilities:

Support the Company’s Internal Control process which includes understanding, communicating and complying with defined internal controls as well as suggesting and making modifications to the policies, procedures and controls to better relate to the business.

Communicate upward problems in operations, noncompliance with the code of conduct, or other policy violations or illegal actions.

Interpersonal Contacts:

Internal contacts will be by phone, email and face-to-face contact with others, specifically the departments within the Metals Recycling Business.

External contacts will be by phone, email and face-to-face contact with vendors, customers and suppliers

Job Conditions:

Workload is cyclical and can present significant time pressures when strict adherence to deadlines is critical. Workload is often reactive and cannot be anticipated or planned for. Often many extra hours are required, weekend, weekday and holidays. Exposure to physical operations at metal recycling yards.

Occasional exposure to inclement weather conditions. Work pressure can be substantial during peak times, requiring considerable adaptability; disturbances of work flow, and/or irregularities in work schedule are expected and occur on an intermittent basis. Regular overtime is required.