Management Specialist - Police Executive Support

Application Deadline:

Salary Range:

To view all salary ranges for the City of Peoria, please click here.

Department:

Minimum Requirements:

Education: Associate Degree in business or related field. An equivalent combination of education and experience may substitute for the degree requirement.

Experience: A minimum of one (1) year related experience which provides the necessary knowledge, skills and abilities to perform the essential job functions.

Tell me more...

The Peoria Police Department is seeking a dedicated Management Specialist to provide high-level administrative, operational, and project support to the Police Chief and Executive Command Staff. This position serves as a trusted professional responsible for managing complex schedules, coordinating department initiatives, facilitating communication, and ensuring the efficient operation of executive-level functions within the Police Department.

The Management Specialist works in a fast-paced, highly confidential environment and serves as a key liaison between executive leadership, department personnel, elected officials, community stakeholders, external agencies, and the public. The position requires exceptional organizational skills, sound judgment, discretion, and the ability to independently prioritize competing demands while maintaining accuracy and professionalism.

This role is responsible for coordinating executive calendars, preparing correspondence and presentations, managing sensitive records and information, supporting strategic projects and department initiatives, organizing meetings and events, tracking assignments and deadlines, and ensuring executive staff are well-prepared for internal and external engagements. The Management Specialist must be adaptable, detail-oriented, and capable of handling confidential and sensitive matters with the highest level of integrity.

Successful candidates will demonstrate strong communication and interpersonal skills, advanced administrative expertise, political awareness, and the ability to anticipate needs, solve problems proactively, and contribute to the overall effectiveness of the Police Department's executive leadership team.

Key Responsibilities

• Provide comprehensive administrative support to Police Executive Staff.

• Manage complex calendars, schedules, meetings, and travel arrangements.

• Prepare, edit, and distribute professional correspondence, reports, presentations, and briefing materials.

• Coordinate executive-level meetings, agendas, and follow-up actions.

• Serve as a liaison between executive leadership, employees, government officials, community partners, and the public.

• Maintain confidential records and sensitive information in accordance with department policies and legal requirements.

• Assist with strategic initiatives, special projects, and departmental programs.

• Monitor and track assignments, deadlines, and executive priorities.

• Coordinate events, community engagements, and executive appearances.

• Support department communications and ensure timely dissemination of information.

• Exercise independent judgment and discretion in handling complex and sensitive matters.

Ideal Candidate Profile

The ideal candidate is a highly organized and proactive professional who thrives in a dynamic public safety environment. They possess exceptional attention to detail, strong critical thinking skills, and the ability to manage multiple priorities while maintaining confidentiality and professionalism. They are adept at building positive working relationships, communicating effectively with diverse audiences, and providing executive-level support that enhances organizational efficiency and effectiveness.

To view the full job description, work environment and physical demands, click here.

Why Peoria?

Recently voted the #1 place, to live, work and play, Peoria is a community you can be proud to work for. Take a look at the great benefits offered to eligible employees: Click here to view benefits offered.

About Peoria

The City of Peoria, AZ is a thriving city in the Northwest Valley that provides excellent municipal services to our community. Recently named by AZ Big Media as the Best Place to Live, Work, and Play, we are committed to maintaining the level of service to our residents to sustain and enhance the lives and culture of Peoria.

If you are passionate about providing excellent service through anticipating our community's needs, creating partnerships, promoting sustainability, and embracing diversity, then #PeoriaisthePlace for you!

Get an inside look at the Culture of Peoria

We are PEORIA!

Professional, Ethical, Open, Responsive, Innovative, Accountable

Application Process:

Applications will be accepted for current vacancies until the posted closing date, or until a sufficient number of applications have been received. Applicants will be notified of any next steps by email and/or phone. 

During the selection process, any applicant requiring accommodation for a disability should advise the human resources department at [email protected] or 623-773-7100.

An Equal Employment Opportunity Agency.

Peoria es una Agencia de Igualdad de Oportunidad de Empleo.