Manager, Administrative

Summary: This position supports the plant administrative activities which include Purchasing, Logistics and Local Accounting requirements. The primary areas of responsibility include raw material inventory control and Accounts Payable processing. 

The position plays a key role in ensuring the operation remains focused on maximizing profitability by complying with operating policies and procedures. 

Responsibilities:

• Direct support to Plant Manager


• Performs the accounting function nominated for the plant level.  This includes processing account payable, accruals, inventory management and accurate cut-off processes 


• Co-ordinates timely monthly closing with the Division Finance Department


• Monitors and review daily invoicing and BOL documentation


• Ensure that all corporate accounting policies and procedures under this department are implemented and maintained


• To keep the cost accounting and inventory valuation record as per General Acceptance Accounting Principles


• Comply with corporate accounting policies, procedures and reporting requirements 


• To comply with SAP procedures and control established by Corporate


• Oversee warehouse and shipping department


• Purchase and maintain inventory levels of all incoming raw materials for production 


• Purchase and maintain inventory levels of the resin for the plant


• Forecast Resin Recap Reports for Corporate


• Order & Maintain Railcars In/Out


• Create Purchase Requisitions for Maintenance Dept.


• Create Plant Purchase Orders for all MRO Orders for Plant Once Approved


• Maintain and Attach All Raw Material/MRO To SAP PO's


• Submittal/Coding/1st Approval on all incoming invoices in Basware


• Maintain Plant Spending and checkbook management


• Create Plant AFE's When Needed


• Submit/Maintain Monthly CIP Projects and Spreadsheets for Plant/Corporate


• Maintain Asset Cap Forms for Plant AFE's/CIP Projects


• Maintain and Perform all Raw Material Cycle Adjustments


• Maintain and Perform Resin Cycle Adjustments


• Create/Submit All Plant New Vendor/Add/Change Request Forms


• Create/Submit All Plant Raw Material Requests


• Manage Company Credit Card and Spend


• Run Physical Inventory for Raw Materials


• Cogi Clearing of Finished and Raw Materials for Plant Closing Requirements


• Complete Audit Requirements for Finance Dept when required.


• Purchase/Maintain Office/Consumables supplies


• Maintain Office/Plant Copier Equipment


• Maintain certain EHS files, SPCC/Air Pollution/Manifests/SDS


• Maintain HFI Status In/Out Raw Materials


• Data management

Requirements:

• Minimum of 5 years of experience in a manufacturing environment


• Bachelor’s degree in business administration or management


• Demonstrated leadership abilities in partnering with business leaders in a fast-paced, changing operations environment.


• Knowledge of QuickBooks and SAP financial systems preferred


• Strong oral, written and presentation communication skills with all levels of the organization.


• Proficient in Microsoft applications.


• Good organizational, planning and follow-up skills.