Manager, HR Compliance

Who we are:

Would you like to work for a stable, secure, and fast-growing airline where you will be stimulated, challenged, and have the opportunity to develop your career? If so, read on!  Come and work with the best of the best at Envoy Air where you will join a team committed to providing outstanding service.

We offer:

• Amazing employee flight privileges within the American Airlines global network
• Training and development programs to take your career to the next level
• Comprehensive health and life benefits (subject to location)

How will you make an impact?

The Envoy Compliance Manager reports to the Director of HR Operations and is responsible for maintaining legal and regulatory compliance with various federal and state regulations including pre-employment fingerprinting, Criminal History Record Check (CHRC) and Rap Back requirements.   

Responsibilities

• Manages the tasks of the HR Compliance Team
• Receives all paperwork associated with fingerprinting and maintains accurate records in database(s); frequently monitors and interprets results to determine a candidate’s ability to proceed in the pre-employment process
• Serves as the point of contact in providing guidance to hiring managers, Talent Acquisition Team, and various stakeholders within the organization regarding background checks
• Audit and Monitors Rap Back subscriptions for compliance
• Monitors I-9 completions
• Maintains relationships with TSA, Airport Authority Boards, U.S. Customs and U.S. Postal Services; fax/scans US Custom results; and database entry
• Assists in the preparation for governmental audits or inquiries from entities such as TSA, USPS, Child Support-Texas Attorney General, and USCIS
• Stays abreast of changing TSA/USCIS/USPS regulations
• Prepares correspondence for various state and or federal entities who request certain compliance data or company records
• Prepares communications about regulatory changes as appropriate
• Prepares and analyzes employee data required for TSA, USCIS, USPS compliance reviews state new hire reporting requirements, and compliance with United States Citizen and Immigration Services (USCIS), and E-Verify obligations
• Ensures all record-keeping obligations are accurate, current, and available for internal, state, and federal inspections and/or audits
• Prepares and delivers presentations to all levels of management
• Conducts advanced analysis and standardize all data used for HR Compliance
• Maintains complete confidentiality and diplomacy in all communications
• Demonstrates effective organizational and planning abilities to handle competing priorities
• Reviews completed Fingerprint Applications and checks for accuracy; Re-transmits fingerprints to the TSA Clearinghouse
• Performs other related duties as assigned

Who are we looking for?

Requirements

• Bachelor's degree from an accredited institution of higher education in Human Resources, Business, or related field
• Knowledge of applicable Federal and State laws and regulations
• Analytical skills necessary to interpret and apply policies, practices, procedures, and relevant regulations
• Experience conducting research, analyzing information and data, and presenting findings in a clear and concise format
• Excellent judgment with the ability to manage highly sensitive, confidential data and information
• Strong written and verbal communication skills with the ability to effectively convey complex information to a wide array of audiences and to do so with appropriate sensitivity
• Strong organizational and time management techniques with the ability to prioritize and complete work with firm deadlines
• Excellent interpersonal skills, including demonstrated ability to listen well and demonstrate sensitivity to and respect for individual needs
• Ability to take initiative, multi-task, and work well under pressure
• Willing to take ownership of a project from onset through completion
• Honest, with the highest level of personal and professional integrity
• Flexible and open-minded, yet able to stand one's ground when necessary
• Collaborative style that fosters cooperation and involvement
• Ability to resolve conflict and mediate difficult situations
• Proficiency in Microsoft Office with strong Excel skills (knowledge of V-Lookups and Pivot Tables) required

Preferred Experience

• Familiarity with Criminal History Records Check (CHRC)
• Experience in managing audits
• Experience leading larger teams
• Experience implementing process improvements

Please note: The description is intended to provide a brief overview of the position. It’s not intended to be an exhaustive list of all responsibilities, duties, expectations, and skills required of those in this position. Duties and expectations may be subject to change at any time.

Envoy Air is an Equal Opportunity Employer – Minorities/Women/Veterans/Disabled.

Envoy Air Inc., a wholly owned subsidiary of American Airlines Group, provides regional flight service to American Airlines under the American Eagle brand and ground handling services for many American Airlines Group flights. The company was founded in 1998 as American Eagle Airlines, Inc., following the merger of several smaller regional carriers to create one of the largest regional airlines in the world. Envoy is headquartered in Irving, Texas, with hubs in Dallas/Fort Worth, Chicago, and Miami, with a large ground handling operation in Los Angeles. Connect with Envoy on Twitter @EnvoyAirCareers, on Instagram @EnvoyAirCareers, and on Facebook at Facebook.com/envoyaircareers and Facebook.com/EnvoyPilotRecruitment.