Manager of HR & Benefits

Founded in 1998, The Oaks Academy is a Christ-centered school that exists to provide a rich, classical education to children of diverse racial and socioeconomic backgrounds, preparing them to succeed in a rigorous secondary educational program and to demonstrate spiritual, social and emotional maturity. Currently on three campuses, The Oaks Academy serves over 1,100 students from Early Education to 8th grade.

The Manager of HR & Benefits reports to the Chief Financial Officer and works closely with supervisors and hiring managers to build, retain, and support a qualified workforce at The Oaks Academy. In this full-time position, they have primary responsibility for all compensation and benefits administration, recruiting and onboarding, and general employee relations.

Duties & Areas of Responsibility 

• Compensation
  • Manage annual compensation adjustment process
  • Perform compensation analytics and periodic benchmarking for various positions
  • Communicate compensation changes to Payroll Manager in a timely manner
  • Negotiate initial compensation levels with new hires, with CFO/CEO approvals
• Benefits
  • Evaluate, discern benefit options with CFO, benefits advisors for eligible employees
  • Manage open enrollment, ensuring eligible employees have good understanding of options
  • Coordinate COBRA; oversee process for STD, LTD, workers compensation claims
  • Reconcile employee participants with vendor charges, ensuring billing accuracy
  • Update benefits for employees with life events
  • Communicate any updates in employee pay or benefits with payroll manager
  • Manage and track paid time off through Paylocity, rollover balances, sabbatical leave
• Recruiting & Onboarding
  • Internal and external job postings
  • Initial screening of candidates to determine qualifications
  • Coordinate interview schedules with candidates and supervisors
  • Prepare and transmit offer letters for selected candidates
  • Organize and communicate new hire summary information
  • Handle onboarding logistics for new employees (background checks, badge, documentation)
  • Keep school-wide substitute lists, ensuring subs are active in Paylocity when working
• Employee Relations
  • Maintain and update employee handbook; releasing new versions when necessary
  • Communicate important need-to-know information via email
  • Ensure up-to-date and consistent job descriptions, working with supervisors for updates
  • Manage employee separation process
• Compliance & Record-Keeping
  • Track employee incident reports and ensure accurate OSHA filing
  • Communicate, follow-up on employee trainings; reporting missed trainings to supervisors
  • Maintain, organize, update electronic employee files in Paylocity
  • Respond to employee verification requests
  • Manage employee complaint process

The Oaks Academy recruits and hires faculty and staff of any race, color, national and ethnic origin according to all the rights, privileges, programs, and activities generally accorded or made available to employees at the school. It does not discriminate on the basis of race, color, national and ethnic origin in administration of its hiring policies, or other school-administered programs.   

• Undergraduate degree in related field 
• 6+ years experience in Human Resource Management
• Experience with Paylocity HRIS strongly preferred
• Detail and results-oriented
• Critical thinking/reasoning/analytical skills
• Strong verbal and written communication skills
• Word and Excel proficient 
• SHRM Certification preferred
• Must embrace and advocate for the mission and core values of The Oaks Academy
• Committed Christian who is a member of, associated with, or seeking to be associated with, a Christ-centered community of faith or a church