Marketing Administrative Coordinator

Who we are

We’re Teva, a leading innovative biopharmaceutical company, enabled by a world-class generics business. Whether it’s innovating in the fields of neuroscience and immunology or delivering high-quality medicine worldwide, we’re dedicated to addressing patients’ needs now and in the future. Here, you will be part of a high-performing, inclusive culture that values fresh thinking and collaboration. You'll have the room to grow, the flexibility to balance life with work, and the opportunity to better health worldwide, together. 

The opportunity

How you’ll spend your day

All areas of responsibility listed below are essential to the satisfactory performance of this position by any incumbents with reasonable accommodation if necessary. Any non-essential functions are assumed to be included in other related duties or assignments.

Administrative Responsibilities (Primary)

• Administrative support including responsibility for preparing expense reports and supporting travel bookings for Senior Directors and above as required.

• Planning and calendar management including coordination of complex meetings and events such as booking meeting rooms, setting up logistics (registering guests, meeting materials, A/V, on-screen presentations, hard copy items, and catering if needed).


• Work with Facilities Management, IT, and Human Resources to organize new hire set-up: ordering equipment, securing workspace, and communicating with managers to ensure a smooth start for all new hires.

Project-Related Responsibilities (Secondary)

• Assist in managing and executing ad hoc projects, ensuring tasks are prioritized and completed on time. Track and prioritize project(s) in an evolving environment, with attention to detail, accuracy, and timeliness.


• Keep key stakeholders informed throughout projects by providing regular updates on project status, identifying potential issues or obstacles, and working proactively to resolve them.


• Maintain comprehensive project documentation, including project plans, status reports, and post-project evaluations.


• Support Purchase Order Coordinator in the development of Statements of Work (SOWs) and purchase order creation.


• Facilitate communication within project teams and across departments to ensure alignment and collaboration.

Your experience and qualifications

Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.

Education/Certification/Experience:

• High School degree required Bachelor’s degree preferred.


• Experience required: Minimum of 1 years experience in a fast paced, business environment


• Project management experience required.


• Budget support experience preferred.


• Previous Administrative experience supporting Senior Leadership, or Marketing Leadership preferred.


• A minimum of 1 year experience in a pharmaceutical environment desirable.


• Experience with SharePoint, Microsoft Suite of software preferred, SAP and ADP familiarity a plus

Skills/Knowledge/Abilities:

• Proficient skill level in MS Office including proficiency in Word, PowerPoint, OneNote, Excel, and Outlook


• Strong proficiency in SAP system and Concur expense system.


• Excellent verbal, written, organizational and interpersonal skills required to reflect ability to perform and prioritize multiple tasks seamlessly with tremendous attention to detail


• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment


• Highly resourceful team-player, with strong problem-solving skills and the ability to also be extremely effective independently


• Experience with meeting coordination and planning preferred.

TRAVEL REQUIREMENTS

Approximately 5-10% throughout the US.

PHYSICAL REQUIREMENTS:

Occasional:

• Sitting for extended periods of time at workstation or mobile equipment.

Visual Acuity:

• Perform activities such as computer work, preparing and analyzing data, and extensive reading.

WORKING ENVIRONMENT

• May be required to wear personal protective equipment (PPE) as needed on site visits (i.e. safety glasses, hearing protection, gloves, etc.).

Compensation Data

The annual starting salary for this position is between $73,760 - $96,810 annually.  Factors which may affect starting salary within this range and level of role may include geography/market, skills, education, experience and other qualifications of the successful candidate.

How We'll Take Care of You

We offer a competitive benefits package, including: 

• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls. 

• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan. 

• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays. 

• Life and Disability Protection: Company paid Life and Disability insurance. 

• Additional benefits include, but are not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.  

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply: Internal Career Site

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

Important notice to Employment Agencies - Please Read Carefully
Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities.  All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.