Marketing Proposal Coordinator

The Proposal Coordinator-Public Sector will work with the Buildings, Transportation, Survey, and Water groups to prepare responses to RFQs, RFPs, Statements of Qualifications, and other business development-focused documents. With support from client managers and staff, the Proposal Coordinator-Public Sector will drive the generation of the response documents.

• Work with Vice President/Directors to produce responses to RFPs/RFQs, proposals, presentations, statement of qualifications, and other marketing collateral
• Organize the pursuit process and lead the generation of responses for public sector client RFQs/RFPs from beginning to end
• Maintain a marketing/business development calendar for industry and related events
• Maintain collateral Library, including resumes, project sheets, project lists, capabilities, and photography images
• Attend pre-proposal meetings, industry events, or walk-throughs as required
• Assist in other miscellaneous tasks, such as creating visual collateral, organizing the holiday card list, and helping with conference presentation decks
• Maintain selection databases, including reviewing and summarizing long-range plans such as IDOT’s Multi-Year Plan
• Facilitate a formal Go/No-Go process for each pursuit
• Create social media postings for LinkedIn
• Interfacing with project managers for project information and resume updates
• Assist with the creation of Valdes website content related to the public sector

• Bachelor’s degree in writing, marketing, communications, journalism, public relations or related field
• Minimum of 3 years of experience leading the proposal preparation process, preferably in the architecture and engineering industries
• Comfortable with leading and driving the response generation process and with collecting/gathering/organizing/formatting required information from other team members
• Must possess exceptional interpersonal and organizational skills
• Must be able to work in the US without sponsorship now or in the future

• Extensive experience preparing SF330 forms for Federal Government projects and CDB330 forms for the state of Illinois pursuits
• Extensive experience preparing documentation for IDOT, Illinois Tollway, and other transportation-related clients
• Strong graphic capabilities 
• High proficiency in Adobe InDesign
• Proficiency in Microsoft Office, Photoshop, and other publishing and graphic design programs