Material Specialist Lead

Join UChicago Medicine as a Lead Material Specialist in the Supply Chain Department. The Supply Chain Department is a 24/7 operation. The department is currently seeking a Material Specialist to process and deliver common carrier packages, as well as process and delivery of prime vendor packages.

Job Summary

The Supply Chain Materials Specialist - Lead is responsible for a number of functions pertaining to clinical and non-clinical supply needs. The functions include receiving and delivering supplies, warehousing and stocking of all supply locations in patient care areas, transactional accounting of all inventory supply movement and reconciliation of inventory balances. The Lead should assist with coordinating the picking and delivery of supply request from the Stat Stores location. The Lead is responsible for the demonstration of top-notch customer service to both clinical and non-clinical staff. It is the role of the Lead to ensure all supply locations are maintained in a neat and orderly fashion.

If there is no supervisor present, the lead acts as the supervisor on call, which also includes the responsibility of the lead pager. The Material Specialist – Lead position also coordinates daily activities in the absence of the supervisor. The lead acts as a key communication facilitator and trainer for other material specialists. The lead provides assistance to the distribution and delivery personnel and also helps address any problems, questions and concerns on clinical units. The material specialist – lead carries a pager that is designated for the lead position. The lead does not have disciplinary responsibilities. Any type of employee counseling will be handled by a supervisor or manager.
 

Essential Job Functions

• Use inventory management system to issue supplies to various departments and generate inventory stocking reports. Perform various functions such as data entry, order creation, warehouse cycle counts, and stock rotation. Locate stock and deliver requested items to patient care areas.
• Utilize handheld technology to process and deliver all inbound shipments accurately and according to standard work. Pick up and stage all outbound shipments for return.
• Attend daily MDI (Mange for Daily Improvement) huddles to discuss work area, metrics, and schedules. Attendance is mandatory for all MDI huddles. The lead should ensure the daily huddle process takes place in the absence of the supervisor.
• Answers the phones in assigned areas to assist customers with a positive tone. Demonstrate a customer centric approach and a willingness to assist.
• Perform standard work to replenish and maintain all supply chain stocking locations. Replenishment process may include but not limited to Kanban and/or Bar Code.
• Perform standard work in assembling and maintaining Crash Cart trays and carts. Understand and provide assistance with managing various equipment including oxygen tanks and airway carts in emergency situations.
• Performs other duties assigned

Required Qualifications 

• Requires High School diploma or GED
• Requires ability to prioritize assignments and organize work without direct supervision;
• Requires knowledge of personal computers, handheld computers preferred.
• Good mathematical ability
• Good verbal communications skills
• Ability to work in a stressful setting and provide excellent customer service
• Ability to lift 50 pounds of free-weight and/or push 450 pounds on wheels for short distances.
• Knowledge of inventory management principles and receiving processes preferred.
• Knowledge of disposable hospital supplies preferred.

Position Details

• Job Type: Full Time (1.0FTE) 
• Shift: Nights
• Department: Supply Chain - Inventory Management
• CBA: 73 SEIU Union