Materials Manager

General summary of duties:

Manage vendor relationships to maximize service levels, minimize acquisition costs and increase inventory turnover. Responsible for material/disposable planning, scheduling, purchasing and production/inventory control systems. Ensure that the Center has the supplies, instruments and equipment they need when they are needed and that special patient care needs are met promptly and efficiently.

Reporting: Administrator

Essential functions:

• Responsible for the daily management of all inventories and all processes related to receiving and distribution of supplies and equipment.


• Coordinated daily departmental operations which include distribution, inventory, equipment and record keeping of supplies and services.


• Assure items ordered have the proper information to assure prompt delivery.


• Assures that proper authority is obtained for all orders.


• Assures that orders received are accurately checked against packing slips and purchase orders for accuracy and scanned into COUPA or the electronic inventory software the facility uses.


• Aid surgery staff in preparing supplies for next-day cases.


• Aid staff in pre-admit, surgery, post op in deciding par levels.


• Assure patient care areas are stocked to par levels.


• Enforces tag out-lock out policy for malfunctioning equipment and arranges repairs.


• Direct the development and maintenance systems for selecting and approving substitute and/or replacement materials.


• Negotiate for vendor agreements ensuring the best price and terms for ASC or ensuring HPG pricing.


• Manage material inventories.


• Maintain inventory levels to provide good asset turnover.


• Create a good working relationship with all key suppliers.


• Set-up standards for placing purchase orders.


• Place, expedite and close all purchase orders as needed.


• Monitor purchase orders to ensure prompt delivery.


• Handles return of all excess or incorrect items received.


• Set-up primary suppliers for all items.


• Review these at least once per year for price, competitiveness, quality, and delivery.

• Set-up and keep active system of backup suppliers for all items bought.


• Set-up method for tracking supplier performance. (Quality, Delivery, Price)


• Continuously work with clinical areas to support correct inventory levels for all stock items.

Manages cycle counting program to ensure inventory accuracy.

Manages shipping and receiving to ensure accuracy of inventory transactions. Follows established company policies and procedures.

Performs job following the company’s injury prevention program. Performs other duties as assigned. Some travel required.

Requirements/Qualifications:

High School graduate or equivalent.

Bachelor’s in operations management, business, or another related field preferred. Three years’ experience as Materials Manager for a hospital, surgery center or high-volume physician’s office.

Excellent organizational, written, computer, and verbal communication skills Should be very client driven and understand internal and external customers' needs.

 Knowledge, Skills and Abilities

• Knowledge of healthcare products, stock rotation procedures, storage systems, inventory supplements, preference card management and credit.


• Working knowledge of Materials Management module in Center’s PC based system.


• Knowledge of medical terminology as it relates to healthcare products.


• Knowledge of inventory control procedures.


• Direct, an initiative-taker with the ability to multi-task, be detailed oriented and possess superior organization and communication skills.


• Must be able to manage a large volume of detailed work accurately.


• Must have working knowledge of Microsoft Office products.


• Must have superior leadership, communication and organizational skills.


• Must be able to bend, stoop, lift, and oversee all supplies.


• Must have a strong ability to interact with co-workers, vendors, and management on a regular basis and in a pleasant and efficient manner.


• Ability to perform simple mathematical functions.


• Ability to perform data entry procedures and both equipment and supply tracking.

 Physical/Mental demands:

• Requires sitting and standing associated with a normal office environment. Unpacking and breaking down boxes; some of which could be over 25 pounds.

Environmental/working conditions:

Normal busy office environment with much telephone work. Occasional evening or weekend work.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

I hereby certify that I have read and understand my job description. In addition, I accept the responsibilities of this position and acknowledge that I have received a copy of my job description.

Benefits:    

• Comprehensive health, dental, and vision insurance


• Health Savings Account with an employer contribution


• Life Insurance 


• PTO


• 401(k) retirement plan with a company match


• And more! 

Equal Employment Opportunity & Work Force Diversity 

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws.  This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc.  Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.