Medical Records Associate

Join the Team at PedIM Healthcare!

Delivering exceptional care, together.

Who We Are

PedIM Healthcare is the first private medical office of its kind in Citrus County – offering top-quality care for children, adults, and seniors all under one roof. We provide pediatrics, adult internal medicine, family practice, geriatrics, women’s care, medical weight-loss, sleep-medicine services and more.

Our dedicated, community-focused team is committed to excellence, pride in service, and making a real difference for patients and families across Citrus County.

Why Work With Us?

• A broad, multi-discipline practice where you can grow: pediatrics, internal medicine, weight-loss & sleep medicine specialties.
• A values-driven environment: we listen, we help, we understand—and we care.
• Community-oriented and recognized: voted “best of the best” in the region.
• Opportunity to make a meaningful impact by supporting patients over their full life span—from children to seniors.
• A workplace committed to employee development and delivering holistic care.

Benefits Available To You:

Joining our team means more than just a job—it means access to benefits designed to support your health, well-being, and work-life balance.

• Health coverage + Sick-N-Well membership
• Health Savings Account (HSA)
• Life insurance
• Paid time off
• 401(k) plan + 4% company match
• Relax Scofa membership
• Employee Assistance Program (EAP)
• Employee Recognition Program
• And more!
   

The Role 

We are seeking a highly motivated and detail-oriented Medical Records Associate to join our team. The Medical Records Associate is responsible for managing and maintaining patient medical records in compliance with healthcare regulations and office policies. You will ensure the accuracy, completeness, and confidentiality of medical records while facilitating their efficient retrieval and storage.

What You'll Do:

• Organize, classify, and index patient medical records using electronic or paper-based systems.
• Ensure all records are accurately updated with relevant patient information, including diagnoses, treatments, and test results.
• Maintain strict confidentiality of patient information in accordance with HIPAA regulations.
• Input patient demographic and clinical data into electronic health records (EHR) systems with precision and attention to detail.
• Review medical records for completeness and accuracy, correcting any discrepancies as necessary.
• Prepare and scan documents into electronic databases, ensuring proper documentation storage and retrieval.
• Respond to requests for medical records from healthcare providers, insurance companies, and patients, adhering to established protocols for record release.
• Coordinate the timely retrieval and delivery of records to authorized personnel while maintaining confidentiality and privacy.
• Conduct regular audits of medical records to ensure compliance with regulatory standards and internal policies.
• Identify and rectify any inaccuracies or inconsistencies in documentation to maintain data integrity.
• Collaborate with healthcare providers, administrative staff, and other professionals to ensure accurate and efficient record-keeping practices.
• Assist with training new staff members in medical records procedures and software systems as needed.

Qualities That Make You A Great Fit: 

• High school diploma or equivalent; associate's degree or certification in Health Information Management (HIM) preferred.
• Proficiency in electronic health records (EHR) software and medical coding systems (e.g., ICD-10, CPT).
• Strong attention to detail and organizational skills.
• Knowledge of medical terminology and healthcare regulations, including HIPAA.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and work effectively in a fast-paced environment.

Work Environment:

This role typically involves regular interaction with patients, healthcare providers, and administrative staff. No face to face patient encounters 

Physical Requirements

• Requires filing, sitting and standing for long periods of time.
• Occasional stooping, bending, stretching, or moving items.

All employment offers at PedIM Healthcare are contingent upon the successful completion of applicable background checks, verification of credentials, and compliance with health and safety requirements.

Compliance & Equal Opportunity Notice

PedIM Healthcare is proud to be an Equal Opportunity Employer and is fully committed to compliance with all federal, state, and local employment laws. We believe every team member deserves a workplace built on respect, fairness, and opportunity.

We do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable law.

In alignment with the Americans with Disabilities Act (ADA), PedIM Healthcare provides reasonable accommodations to qualified individuals with disabilities to ensure equal access to employment opportunities and participation in all aspects of our hiring and employment processes.

Employment at PedIM Healthcare is offered on an at-will basis and is contingent upon the successful completion of all required background checks, credential verifications, and health or safety screenings consistent with healthcare regulatory standards. Certain roles may also require proof of immunizations or other health compliance documentation.

We are dedicated to fostering a diverse, inclusive environment where every employee feels valued, supported, and empowered to contribute to our mission of delivering exceptional, compassionate care to our community.

EOE

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