Medical Records Clerk

Cornerstone Family Healthcare is actively recruiting for a Medical Records Clerk to join our growing team in Newburgh, NY. 

RATE OF PAY/SALARY: $17.50 per hour

WORK LOCATION(S): Newburgh, NY 

STATUS: Full-time

General Purpose:

File and maintain medical records in an organized and numerical manner, ensuring that patient medical records are properly stored, maintained, and available for patient care in a timely manner.

Description of Duties:

• File records accurately in patients’ electronic medical charts utilizing various record management software i.e., eCW, Centricity, Index logic, DocuWare, etc. 
• Retrieve paper medical records requested by the clinical departments and as needed to fulfill record release requests.
• Accurately log all paper medical records delivered to and retrieved from clinical departments.
• Accurately log all paper medical records relocated from one storage site to another.
• Report missing medical records within 15 minutes to the Medical Records supervisor. 
• Answer the medical records phone line within 4 rings. 
• Processes all incoming records (lab work, X-rays, prescription refills, diagnostic reports, referrals, etc.) via fax cues, scans, or mail in a timely manner and according to Cornerstone Family Healthcare policy. 
• Scan paper documents accurately into the appropriate section of the patients’ electronic medical records. 
• Accurately log into each patient’s chart all medical records received 
• Process incoming and outgoing medical record releases; ensure that the consent form and all required forms of identification are in place. 
• Process patient medical records release requests within 3-10 business days, in accordance with Cornerstone Family Healthcare policies and procedures. 
• Archive paper medical records by converting them to an electronic format in a designated electronic record set.
• Is knowledgeable about all Medical Records, HIPAA (Health Insurance Portability and Accountability), Confidentiality and all other related policies and procedures. 
• Attend and participate in monthly departments, All Staff and other required meetings. 
• Maintain confidentiality of all aspects of Cornerstone Family Healthcare including patient confidentiality, financials, and employee relations. 
• Provide excellent customer service to patients, coworkers, and others always
• Perform other related duties as assigned

• High School Diploma or Equivalency exam
• At least 1-year experience in an office environment with computer experience
• Highly organized with great attention to detail
• Ability to work in close quarters and stand for extended periods
• Excellent communication and organizational skills