Nursing Staffing Assistant - Adult Float Pool FT days

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Location

Title

Under general supervision and according to established policies and procedures, provides clerical services to managers and staff of an assigned unit/department. Prepares schedules for employees and processes payroll. Performs other duties as assigned. Employees providing direct patient care must demonstrate competencies specific to the population served.

High school diploma or general education degree (GED) and 3-5 years general office experience (hospital preferred) or equivalent combination of education and experience required.

• Proficient with multiple standard business software(s)
• Preferred keyboarding speed of 65 words per minute (skills tested through Human Resources at an acceptable level)
• Knowledge of general or specific medical/technical terminology required
• Must be dependable with good interpersonal skills.
• Additional training is provided on-the-job.

Work which produces high levels of mental/visual fatigue, e.g., interactive and repetitive or small detailed work requiring alertness and concentration for sustained periods of time, the operation of and full attention to a personal computer or CRT between 40 and 70 percent of the time.

Involves considerable standing or walking, regular lifting of light-weight objects (i.e., 20 pounds or less) and assisting with heavier tasks such as assisting in lifting and moving patients. Minor straining or fatiguing positions must be assumed, and some fatiguing physical motions are required.

Duties are dependent on assigned department:

• Answers telephone and nurse call system and provides information or relays messages to patients, visitors and medical staff
• Directs visitors to patients' rooms or visitor waiting areas
• Coordinates with the charge nurse to insure smooth, efficient and timely patient flow into, through and out of the department
• Records name of patient, address, and name of the attending Physician to prepare medical records on new patients
• Take admission paperwork to room, facilitate and complete Medicare/important message, and other assigned paperwork as directed by RN
• Manage incoming Tubes from tube station and deliver meds or other items to RN
• Completes a variety of secretarial tasks, including typing of correspondence, memos, minutes, forms, tables, charts, schedules, patient reports, and records.
• Maintains and updates departmental records and files; may compile and maintain financial and/or budget data as required by the department.
• Maintains and updates departmental schedules and payroll on a daily basis while adhering to staffing and scheduling policies.
• Uses critical thinking skills and data obtained to determine placement of staff.
• Troubleshoots problem areas of need and contacts extra staff on short notice as needed.
• Requisitions regularly used office supplies and small equipment repair and maintenance services. Ensures that adequate supplies needed for smooth office operation are available.
• Operates a variety of office equipment, PC, calculators, fax machines, photocopy machines, etc.
• Develops and maintains spreadsheets and databases to input, maintain and retrieve data, track statistics, monitor activities and to provide regular and recurring reports, i.e., monthly unit P.I. reports and supplemental staffing reports.
• Maintains departmental or Management calendar. Schedules and/or reschedules appointments, and advises staff or Manager of schedule changes/modifications.
• In addition to the above general secretarial and clerical duties, performs specific functions unique to the individual department or unit, preparing and distributing daily worksheets and other materials, inputting production and other operational data, processing payroll transactions, and coordinating educational functions.
• Works in the Central Staffing Office as needed (weekends and holidays), the 0400/1600 Bed Meeting daily and collects staffing data from Charge Nurses, as required.

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