Office Assistant/Receptionist

Cozen O’Connor, ranked among the top 100 law firms in the country and named to Newsweek’s list of America’s Most Loved Workplaces, has an immediate opening for a service oriented self-starter to join our administrative team on a full-time basis as an Office Assistant/Receptionist in West Conshohocken, PA.

This is a highly visible in-office role and an excellent opportunity for candidates with exceptional interpersonal skills, attention to detail, and a commitment to high quality service standards to clients and colleagues.

 

• Serve as the first point of contact for incoming calls, including answering, screening, transferring calls, and taking detailed messages as needed. 

• Manage the day-to-day operations of the reception area and hospitality services, including welcoming guests, coordinating conference room and videoconference reservations, and arranging office accommodations for visiting attorneys and hoteling personnel. 

• Manage and coordinate catering requests for meetings and events across all departments. 

• Plan and organize office events, employee programs, and special functions. 

• Provide backup support for mailroom operations during the absence of Office Services personnel. 

• Maintain, and coordinate IRM labels, boxes, and related records management supplies. 

• Assist with administrative projects, special assignments, and office initiatives as needed.
  
   

• Minimum of 2 years of experience as an Office Assistant/Receptionist, preferably in a law firm or other professional services environment

• Strong organizational skills and a commitment to client service, teamwork, and continuous improvement

• Highly effective written and verbal communication skills

• Ability to work well with all levels of firm employees, clients, visitors and vendors

• Attention to detail in all interactions and work product

• Ability to handle large volume of requests daily

• Aptitude to learn all firm software applications

• Excellent reading comprehension and proofreading skills

• Able to work overtime as needed

• High school diploma required, college degree preferred

The salary range for this role is $50,000 - $60,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.