Office Coordinator

POSITION SUMMARY

This position will manage the reception area while serving as the first point of contact for callers and visitors. 

HOURS: 8:30 am to 5:00 pm Monday through Friday with the ability to work overtime as needed. 

LOCATION: Itasca, Illinois 

KEY RESPONSIBILITIES: 

• Provides general office administration support, including answering phones, greeting visitors, distributing mail and maintaining the inventory, storage and purchasing of office supplies. 
• Maintains an ongoing dialogue and working relationship with staff from other departments to ensure facility needs and problems are quickly communicated, identified, and resolved. 
• Provides clerical and administrative support to the Human Resources Department. 
• Assists the Sales Coordinator and HR by serving on the employee engagement committee to plan functions that celebrate employee milestones/achievements and special projects/events. 
• Prepares meeting spaces for customer and employee use – handles all conference room calendar requests. 
• Assists in greeting clients and visitors, ensuring they have a seamless and professional experience. 
• Handles catering and refreshment arrangements as needed. 
• Responsible for daily deposits, filing invoices, and organizing/sorting weekly paychecks. 
• Assists with translating documents into Spanish. 
• Completes special projects and other duties as assigned. 

REQUIREMENTS AND QUALIFICATIONS: 

•  Associate’s Degree in related field preferred. 
• Ability to professionally communicate verbally and in writing in both English and Spanish. 
• Proficiency in Microsoft Office required. 
• Prior experience coordinating through multiple departments in an office setting preferred. 
• Previous front desk/reception experience preferred.  
• Administrative experience in Human Resources a plus.
• Must have a positive attitude with the ability to remain flexible and patient. 
• Ability to prioritize multiple tasks and projects to ensure each is completed correctly and in a timely manner. 
• Solid verbal and written communication skills in person, on the phone, and via email. 
• Strong attention to detail and organization skills. 
• Dependable with strong follow-through. 
• Flexibility and willingness to do whatever is needed to the assist a busy team with shifting priorities. 
• Prolonged periods of sitting at a desk and working on a computer. 
• Must be able to lift up to 10 pounds at times. 

CORE VALUES: 

• Reliable worker. 
• Does what he/she says. 
• Cares for the customer (clients and other co-workers). 
• Strives for win-win. 
• Helps others succeed. 
• Have fun and wants to grow individually and as a company.