Office Coordinator- BIMG - 225 Greenwich - Mount Sinai Doctors Medical Group

Coordinates the day to day clerical/secretarial operations in the assigned departments

1. Collects patient and insurance information and documents on form

2. Obtains insurance verification, insurance certification and authorization with number of visits allowed

3. Prepares patient’s record for therapists, keeping all information confidential

4. Enters patient confidential information into the spectra-soft computer system and eagle

5. Prepares confidential records and forms as per the department’s policies and procedures

6. Deals discreetly with large amounts of sensitive, confidential information concerning hospital affairs, information in minutes, letters and other documents

7. Obtains medical records, reports, etc., for therapists

8. Coordinates/prepares daily sign in sheets/schedule, this includes verifying schedules

9. Assists with typing/ word processing projects in the event of secretarial/staffing shortages

10. Manages/maintains inventory of office supplies

11. Assists with the budget preparation

12. Assists with the sorting and distribution of mail and other documents

13. Collects appropriate cash, issues receipts and reconciles cash

14. Creates systems for department files, including the organization of patient chart files

15. Composes correspondence, memos, minutes, and reports of meetings

16. Oversees that all patients are called back within working day schedules follow ups and reconciles charge tickets

17. Coordinates the preparation of daily charge tickets/vouchers insuring the proper information is includes. This information includes the patients name, account/case number, hospital registration code, patient’s diagnosis, insurance carrier, ICD9 codes, etc

18. Assists with and oversees that the batching /coding for each voucher is done daily and delivers them to their designated area. Reconciliation log kept

Working knowledge of Spanish preferred.