Office Coordinator - Greenwich, CT

As a prominent top-producing real estate firm, we are seeking an energetic, professional, and proactive Office Coordinator to join our team. The ideal candidate is approachable, computer literate, eager to learn, and thrives in a collaborative environment while also being confident working independently. This role is perfect for someone who can quickly step into a fast-paced office setting, take initiative, and adapt to new responsibilities with a positive attitude. We are looking for a motivated team player who is willing to jump right in, learn the role thoroughly, and contribute to creating an organized, efficient, and welcoming workplace from day one, who can help bring stunning properties to market. 

Key responsibilities including but not limited to the following:

Manage Daily Office Operations: Ensure the smooth and efficient functioning of the office, maintaining a professional, welcoming environment for agents, clients, and visitors. 

Provide Administrative and Transaction Support: Assist with property transaction processes, including document management, listing and pending updates, closing coordination, and sales reporting. 

Coordinate Office Services and Resources: Oversee office supplies, equipment maintenance, conference room scheduling, and building access systems. 

Deliver Front Desk and Client Service Support: Answer and direct phone calls, greet guests, and serve as a key point of contact for office inquiries and assistance. 

Support Team Engagement and Office Events: Assist with agent resources, meeting materials, office communications, and the planning and execution of office events and initiatives.

Key Credentials and Experience

Previous office administration experience required; real estate experience preferred. 

Strong customer service, communication, and interpersonal skills. 

Highly organized, dependable, and able to manage multiple priorities in a fast-paced environment. 

Professional, team-oriented, flexible, and committed to supporting brokerage operations. 

College degree and proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint)