Office Manager III

Overview

This position is critical to the effective functioning of the College of Behavioral & Community Sciences and Rouson Center by ensuring that administrative, financial, and operational processes run smoothly. The incumbent interprets and implements university policies in daily practice; manages procurement needs, reconciliation, provides operational support and proactively resolves operational issues to minimize disruptions. This role supports both the College of Behavioral & Community Sciences and Rouson Center in their strategic goals, mitigating operational risk, and translating vision into efficient, sustainable operations.

Responsibilities:

50% Fiscal, Purchasing Support and Coordination:

• Fiscal reconciliation and processing to include tracking and reporting on departmental funds and maintaining internal spreadsheets of expenditures and balances. This includes current fund balances, recurring and non-recurring funding.
• Initiate purchase requisitions, travel requests, and payment/reimbursement forms; reconcile P-Card charges.
• Manage Papercut and Xerox process for the college.
• Manage Foundation Check Requests.

35% Office & Department Operations

• Manage daily office operations, reception, and customer service for faculty, staff, students, and visitors.
• Coordinate office supplies, equipment maintenance, document retention, and routine facilities/IT requests.
• Maintain departmental calendars.
• Support scholarship processes, student awards, and routine academic reporting.
• Other administrative assistance to management such as creating data spreadsheets and other data management tasks.
• Manage the CBCS in-house swag items and Dean’s office space planning.
• Performs other office administration duties as required to support the mission and function of the area of responsibility.

15% Support/Events

• Provide logistical support for department meetings and guest speakers.
• Provide support for all CBCS annual events (Fall Assembly’s, Faculty Fall Orientation, Welcome back breakfast, Length of Service, Dean’s award and more).
• Assist with reporting and basic documentation for annual evaluations. 
• Coordinate and provide logistical support for departmental events such as seminars, colloquia, and open houses.

This is an onsite position at the USF Tampa campus. Hiring salary range is $52,000 to $58,000.

Minimum Qualifications

• Bachelor’s degree in business administration, Public Administration, Higher Education, or a related field.
• Four years of progressively responsible administrative experience, preferably in higher education or similar complex organization.
• Demonstrated experience with budget monitoring, fiscal transactions, and basic financial reporting.
• Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple tasks and deadlines.
• Effective written and verbal communication skills and demonstrated commitment to providing inclusive, customer-centered service.

Preferred Qualifications

• Bachelor’s degree in business administration, Public Administration, Higher Education, or a related field; master’s degree preferred.
• Four or more years of administrative experience in an academic department or comparable setting, including responsibility for budget monitoring and/or academic operations.
• Demonstrated experience using enterprise administrative systems (finance, HR, student information) and intermediate to advanced Excel skills.
• Experience preparing reports and summaries for leadership, including budget, enrollment, or workload data.
• Demonstrated ability to work effectively with diverse faculty, staff, and students and to communicate policy and process changes clearly

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.