Office Specialist

Requisition ID: 38474 

Crafted Highlights:    

In the role of Office Services Specialist (part-time) working in Chicago, IL you will be part of the facilities team within the Legal, Communications & Government Affairs function. You will be responsible for the successful receipt, management and delivery of mail and goods for Molson Coors.  You will maintain full knowledge of USPS, UPS, and FedEx processes/regulations and the most cost-effective shipping methods- specifically in the alcoholic beverage business. 

This position reports to the Supervisor Corporate Services and works closely with the facilities team, guest relations and stakeholders.

This role pays at an hourly rate of $16.60/hr.

What You’ll Be Brewing:  

• Execute planned deliveries, pick ups and specialized mail needs


• Accept, sort, calculate and apply postage utilizing processes and distribute incoming and outgoing mail according to USPS guidelines, internal procedures, safety requirement goals and deadlines


• Complete mailing process by weighing, metering and sealing outgoing mail


• Process and manifest inbound and outbound express and bulk mail and cross - train new employees in express area


• Track all dollars spent on mail, permits, USPS, FedEx, postage used and process monthly reports for finance


• Follow up on all undeliverable packages with sender


• Audit airbills to ensure accuracy, delivery and appropriate charges


• Order and update supplies to ensure adequate quantity for all size shipments are available


• Ensure business code directories are current


• Maintain monthly charge-back reports for all forms, mail and copy


• Update and communicate all personnel moves and mail stops in respective areas


• Maintain equipment and quality controls of work by operating, inspecting and performing minor repairs on equipment


• Communicate with vendors, agencies, brands and sales departments regarding their mail support needs

Key Ingredients:  

• You have a high school degree/GED


• You have knowledge of legal requirements, regulations and processes for shipping alcohol and beer


• You can operate mailroom equipment, ability to lift 50 lbs, and load and unload delivery routes


• You are proficient in Microsoft Word, Excel and Outlook

• You communicate clearly and effectively with all levels within the company and manage professionally confidential information


• You work independently with little supervision in a deadline-driven environment


• You love a challenge. You complete complex projects quickly and adeptly with your understanding of the business priorities and manage professionally confidential information


• You build relationships and collaborate to get to the desired outcome  


• You take accountability for results – acting with integrity and honoring commitments

Molson Coors is an equal opportunity employer.  We invite applications from candidates of all backgrounds, race, color, religion, sex, national origin, age, disability, veteran status or any other characteristic. If you have a disability and believe you need a reasonable accommodation during the application or recruitment processes, please e-mail [email protected].