Onboarding Coordinator

Overview

The Onboarding Coordinator supports the recruiting department by managing application tracking, onboarding processes, and administration functions. The role ensures a seamless experience for new hires and maintains compliance with Cajun’s policies and procedures.

Responsibilities

*The following are intended as general illustrations of the work in this job class and are not all-inclusive for this position.

• Greet and welcome guests and applicants upon arrival
• Answer, screen, and forward incoming calls
• Guide applicants to apply online and assist them at the receptionist kiosks
• Provide accurate information in person, via phone, and email.
• Manage applicant tracking and onboarding
• Review and approve new hire and rehire submissions
• Maintain employee records such as the employee’s hiring and termination information
• Ensure timely completion and compliance of all onboarding documents
• Scan and upload all onboarding paperwork and documentation into Cajun’s HRIS system
• Follow up with candidates to complete required documentation
• Notify the recruiting team of any onboarding issues or delays
• Serve as a liaison between candidates, recruiting, payroll, and HR for onboarding and termination documentation
• Coordinate new hire orientations with candidates, the recruiting team, and trainers
• Assist with internal audits and monthly compliance tracking
• Provide support to the recruiting team as needed
• Schedule Safety Council courses for current and new employees
• Send out jobsite arrival emails
• Send out jobsite arrival text to all employees
• Coordinate drug screens and physicals for current and new employees
• Upload required documents to P-Vault
• Perform Assistant Recruiter duties as needed

Qualifications

• High school diploma or GED required
• Strong organizations and communication skills
• Ability to manage multiple tasks and meet deadlines
• Experience with HRIS systems is a plus
• Experience in HR administration or recruiting support preferred
• Professional demeanor and customer service orientation

Physical

• Occasionally required to lift up to 25 pounds
• Regularly required to talk or hear
• Frequently required to walk, sit, and reach with hands and arms
• Subject to repetitive use of hands/arms
• Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel
• Vision requirements include close vision, distance vision, and ability to adjust focus
• Will need to be able to perform sedentary work

Mental

• Must have the ability to direct others and communicate effectively with other management/ supervision
• Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policy
• Ability to use math/complete calculations
• Must be able to concentrate amid distractions and remember details
• Ability to use computer, keyboard, telephone and other office devices
• Bilingual in English and Spanish a plus