Operations and Grants Associate

Requirements

• Provide support for office operations, finance, facilities coordination, and day -to -day administrative needs
  
• Serve as a point of coordination with the organization’s IT Managed Service Provider (MSP) and assist with basic technology support needs
  
• Support the improvement and documentation of internal operational processes and procedures
  
• Assist with administration of organization -wide software tools and staff onboarding/training support
  
• Assist with logistics and coordination for organization -wide meetings and events, including basic on -site or virtual technology support
  
• Support contract filing, organization, and inventory management in accordance with internal approval processes
  
• Assist with managing organization -wide subscriptions and vendor records
  
• Provide administrative support to Accounting and Human Resources functions, including onboarding and offboarding processes
  
• Assist with reimbursement processing and ensure compliance with internal policies
  
• Support coordination of vendor and funder payments, including basic Accounts Payable and Accounts Receivable tracking
  
• Assist with audit preparation by helping organize documentation and coordinate meetings as needed
  
• Support senior leadership with executive coordination activities such as meeting logistics, preparation of briefing materials, cross -functional follow -ups, and prioritization of time -sensitive requests
  

• Support the organization’s development and fundraising efforts through tracking and administrative coordination
  
• Assist with maintaining and updating fundraising systems and tools (e.g., CRM) for pipeline management and contact records
  
• Coordinate and support grant application and reporting processes, working with internal and external partners to help ensure accuracy and timeliness
  
• Assist in maintaining grants management systems, calendars, and reporting trackers in coordination with program and operations staff
  
• Help track deadlines and reporting requirements for grants and contracts
  
• Provide general administrative support for fundraising and development activities
  

• Interest in and alignment with FinRegLab’s mission, values, and public -interest focus
  
• Bachelor’s degree or equivalent combination of education and relevant experience
  
• 2–4 years of relevant experience in nonprofit operations, grants administration, development support, or a related administrative role
  
• Comfort working with technology and learning new software tools; prior experience with CRMs or grants portals is a plus
  
• Strong written and verbal communication skills
  
• Excellent organizational skills and attention to detail
  
• Ability to manage multiple tasks, prioritize deadlines, and adapt to changing needs
  
• Ability to work independently while also collaborating as part of a team
  
• Basic familiarity with grant application processes, reporting requirements, or development operations preferred but not required
  
  
  

Benefits