Operations Assistant (Purchasing & Inventory)

We are seeking a detail-oriented and highly organized Operations Assistant to support our day-to-day purchasing, data entry, receiving, and inventory management processes. This role is critical to ensuring accurate tracking of materials, timely ordering, and smooth coordination between vendors, warehouse operations, and internal teams.

The ideal candidate is proactive, comfortable working with data, and thrives in a fast-paced, hands-on environment.

In addition to applying online, all interested applicants should email a copy of their resume to [email protected] and [email protected]. Pay commensurate with experience.

Key Responsibilities

Purchasing & Vendor Coordination

• Assist with creating and submitting purchase orders
• Communicate with vendors regarding pricing, availability, and order status
• Track orders and follow up to ensure timely delivery
• Maintain accurate vendor records and pricing data

Receiving & Inventory Oversight

• Verify incoming shipments against purchase orders
• Coordinate receiving and ensure proper documentation of goods received
• Monitor inventory levels and flag shortages or discrepancies
• Assist in maintaining organized and accurate inventory systems
• Support periodic inventory counts and audits

Data Entry & Record Management

• Accurately enter purchasing, receiving, and inventory data into internal systems
• Maintain up-to-date records of orders, shipments, and inventory levels
• Generate reports related to purchasing and inventory as needed
• Ensure data accuracy and consistency across platforms

General Administrative Support

• Assist with operational tasks and process improvements
• Support cross-functional communication between departments
• Help maintain organized digital and physical records

Qualifications

• Proficient in Microsoft Excel
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Comfortable with data entry and working in spreadsheets/systems
• Strong communication skills (written and verbal)
• Ability to multitask and prioritize in a fast-paced environment
• Previous experience in purchasing, inventory, logistics, or admin support is a plus

Work schedule

• Monday to Friday

Benefits

• Flexible schedule
• Paid time off
• Health insurance
• Dental insurance
• Vision insurance
• Employee discount