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Operations Manager

icon building Company : Hbs Default
icon briefcase Job Type : Full Time

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Job Description - Operations Manager

Key Responsibilities:


 



  • Oversee daily operational functions to ensure efficiency, compliance, and alignment with firm objectives.

  • Manage firmwide operational calendars and ensure timely execution of key milestones, including lease renewals, licensing, insurance deadlines, and audit schedules.

  • Oversee the firm’s real estate portfolio and leasing activities from tracking to execution, including renewals, expansions, relocations, and terminations; collaborate with Facilities, Finance, and leadership to ensure consistency and fiscal responsibility across all locations.

  • Support strategic space planning initiatives and coordinate with Facilities on office buildouts, maintenance, and vendor management to ensure operational readiness.

  • Supervise the renewal and documentation processes for business licenses, insurance policies, and vendor contracts, ensuring compliance and centralized recordkeeping.

  • Serve as a liaison between Operations, Facilities, IT, and other departments to ensure alignment and timely completion of cross-functional initiatives.

  • Draft, edit, and distribute firmwide operational communications and updates in collaboration with firm leadership.

  • Maintain and enhance operational platforms, including the firm’s intranet (The Hub), ensuring information is accurate, accessible, and consistently updated.

  • Develop, implement, and maintain operational policies, procedures, and resources to improve efficiency and promote standardization across offices.

  • Prepare reports, presentations, and analytics for leadership review, providing insights and recommendations to improve operational outcomes.

  • Coordinate and document leadership and departmental meetings, including scheduling, agenda preparation, minute-taking, and tracking of action items.

  • Oversee execution of cross-departmental projects, tracking progress and ensuring deliverables are met on time and within scope.

  • Identify opportunities to streamline processes and support change management initiatives to enhance firmwide productivity.

  • Support the COO with administrative and strategic operational priorities, including special projects and long-range planning.


 


 


Requirements:


 



  • Bachelor’s degree in Business Administration, Communications, or a related field required.

  • 4–6 years of experience in operations, project management, or business administration; experience in a law firm or professional services environment strongly preferred.

  • Strong understanding of operational best practices, compliance processes, and internal communication strategies.

  • Excellent written and verbal communication skills with the ability to convey information clearly, professionally, and persuasively.

  • Highly organized and detail-oriented, with demonstrated ability to manage multiple projects and competing priorities.

  • Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams); experience with SharePoint or other content management platforms preferred.

  • Ability to create polished presentations, visual materials, and executive summaries for leadership.

  • Proven success in building relationships and fostering collaboration across departments.

  • Demonstrated initiative, accountability, and problem-solving skills with a proactive mindset.

  • High level of discretion and professionalism when handling sensitive information.

  • Comfortable working in a fast-paced, evolving environment with shifting needs and priorities.

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About the Company

Hbs Default

Hall Booth Smith, P.C. (HBS) is a full-service law firm delivering quality legal services in a variety of practice areas | Atlanta-Based Top Law Firm

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