Operations Specialist

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$58,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

The ASU Library is seeking a detail-oriented, service-driven Operations Specialist (Travel, Procurement, & Hiring) to support essential administrative and operational functions across the library. This position plays a key role in ensuring smooth, compliant, and efficient processes related to travel, purchasing, and staff and student employment.

The Operations Specialist works closely with library leadership, faculty, staff, student employees, ASU central offices, and external vendors. The ideal candidate is organized, adaptable, and comfortable managing multiple priorities in a fast-paced academic environment while providing excellent customer service.

Position Salary Range:

$51,500 - 58,000

Essential Duties:

Travel Administration

• Prepare and process travel requests, expense reports, and reimbursements for library faculty, staff, and student employees in accordance with ASU and state policies.
• Serve as a knowledgeable resource on university travel policies and procedures.
• Assist employees with travel planning questions and help resolve travel-related issues.

Procurement & Purchasing

• Process purchase requisitions, payment requests, and reimbursements for goods and services.
• Coordinate with vendors and ASU procurement offices to obtain quotes, place orders, track shipments, and resolve discrepancies.
• Ensure compliance with ASU, Arizona Board of Regents (ABOR), and state procurement policies.
• Maintain accurate financial records and supporting documentation for reporting and audit purposes.

Staff & Student Hiring Support

• Coordinate hiring processes for staff and student employees, including position setup, job postings, onboarding, and employment transactions.
• Prepare and submit hiring and personnel actions in Workday.
• Serve as a primary point of contact for supervisors and employees regarding hiring processes, timelines, and HR-related questions.
• Support student employment processes, including eligibility verification.
• Provide backup support for payroll activities as needed.

General Administrative Support

• Provide administrative and operational support to the reporting manager and library leadership.
• Maintain confidential records and sensitive information with professionalism and discretion.
• Develop and maintain process documentation and recommend improvements to enhance efficiency and consistency.
• Collaborate with internal and external partners to support library operations and strategic goals.

Working Environment:

• Primarily an office-based position within an academic library environment.
• Work involves extensive use of computers, standard office software, and enterprise systems.
• Regular interaction with faculty, staff, student employees, and external vendors, both in person and virtually.
• Typical work schedule aligns with standard business hours; however, occasional schedule flexibility may be required to support operational needs, deadlines, or peak activity periods.
• The role requires sustained attention to detail, frequent task-switching, and the ability to work independently as well as collaboratively.

Department Statement:The ASU Library is a center of energy, imagination, and innovation, with nine library facilities across four ASU campus locations. We provide students and faculty access to millions of information resources, world-class collections, outstanding study spaces, advanced data centers, and a suite of maker spaces and creative services. ASU Library strongly supports student success and is a critical partner in realizing the New American University’s mission of access, excellence, and impact. Success at ASU is measured not by whom we exclude but rather by whom we include and how they succeed.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$18491.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.