Paralegal Coordinator

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost.

Title: Paralegal Coordinator

Duration: 4+ Months CTH

Location: CHARLOTTE NC 28269

ESSENTIAL FUNCTIONS:

• Review documentation prepared by others to ensure Company is in compliance with SOX requirements.

• Assist in design of internal controls to ensure compliance with company financial policies, accounting practices and adherence to the Company’s SOX standards.

• Participate in SOX compliance audits as needed.

• Participate in complex technical accounting projects to problem solve and achieve resolution.

• Demonstrate understanding of financial impacts of contracts.

• Provides daily leadership and guidance to a team of three to five VSC Administrators/Coordinators to ensure consistent delivery of exceptional service; 50+ percent of responsibility will be leading and managing the team.

• Responsible for auditing all processing of requested VSC as well as managing any required corrections.

• Responsible for managing invoice exception resolution process and maintaining acceptable level of invoice exceptions.

• Assists the Director with identifying and implementing action plans to improve VSC process, customer service, and processing time while reducing costs; ensures timely root cause/corrective action when standards are not met.

• Leads daily review of open VSC requests; assigns new requests to VSC Administrators/Coordinators and ensures timely purchase order submissions to vendors.

• Reviews submitted VSCs and approves accordingly.

• Develops and maintains strong relationships with customers, suppliers, colleagues and management.

• Communicates regularly with all levels of the organization.

• Processes VSC’s on a daily basis; communicates in verbal and written form with suppliers and field; verifies proper approval process is being followed.

• Negotiates service price and terms with suppliers and identifies alternative sources when appropriate.

• Ensures accuracy of VSC submissions entering DocuSign, including the QC checklist, VSC coversheet, iDesk and supplier contract.

• Responsible for keeping VSC policies and procedures current.

• Assists accounts payable team with issue resolution to ensure timely payment of invoices.

• Pursues and/or maintains professional certification in the Supply Chain field.

• Supports the development of a Supplier Quality program and its success.

SCOPE:

• The position reports to the Director, Vendor Service Contracts.

• Extensive Finance and Accounting experience (minimum of 10 years).

• Familiarity with G.A.A.P.

• Strong customer centric mentality and exceptional customer service skills.

• Strong leadership and interpersonal skills.

• Ability to interact and communicate with all levels of the organization.

• Ability to work in tandem with Accounts Payable department regarding invoice exceptions.

• Ability to work in tandem with Accounting department regarding audit and compliance review.

• Strong verbal and written communication skills.

• Strong influencing, negotiation and relationship-building skills.

• Strong problem solving, project management, and analytical skills.

• Strong understanding and expertise in contract terms and conditions.

• Exceptional ability to quickly learn new systems.

• Computer Skills (MS Word, Intermediate to Advanced Excel, Outlook required; and MS Project, Access, Visio preferred). Proficiency in Excel required.

QUALIFICATIONS:

• Four-year degree in Business, Finance, Accounting, or similar degree required.

• 5 -10 years Finance and/or Accounting experience.

• Four or more year’s leadership experience.

• Two or more years contract terms and conditions/paralegal experience a plus. Healthcare experience a plus.

• Process Improvement certification or experience a plus.

REQUIRE:Accounting and finance, VSC Administrators/Coordinators

For more information, Please contact

Shubham

973-295-4595

shubham.sATartechinfoDOTcom