Parks Coordinator/Administrative Assistant

POSITION TITLE: Parks Coordinator/Administrative Assistant (Full -Time)
DIVISION: Parks and Natural Resources Division
REPORTS TO: Parks and Natural Resources Division Director
FLSA STATUS: Full-Time; $20.00/hr - $24.00/hr

Purpose of Position

The Parks Coordinator/Administrative Assistant performs administrative and support functions for the Parks & Natural Resources (PNR) Division. The PNR Division is responsible for natural resources management, volunteer programming, park maintenance, and engaging the community with stewardship opportunities.

Essential Job Functions

• Provides information and responds to inquiries via phone and email.


• Supports department with communicating project updates internally and externally.


• Creates, maintains spreadsheets, databases, and various division reports.


• Assists with service request and asset management software. 


• Schedules meetings and maintains calendar invites and room reservations.


• Assists with project logistics and progress meetings with minutes and agendas. 


• Develops maps, uploads data, and creates reports with GIS.


• Coordinates AED/PAD program across PNR division.


• Distributes program surveys to participants post program.


• Create/Edit maintenance and program information materials prior to public distribution. 


• Supports maintenance operations, volunteer programs and natural resource stewardship.


• Supports coordination on sustainability initiatives with department.


• Communicates with contractors to receive project information and scheduling updates.


• Collaborates with CCPR Marketing division to support marketing tools related to PNR.


• Assists with compliance records, budget preparation, and maintain records for annual budget revisions.


• Performs additional duties as assigned.

Knowledge, Skills, & Abilities:

• Ability to utilize a computer, including GIS, MS Office suite, and various databases.


• Ability to communicate effectively.


• Ability to use a multiple line phone, iPad.


• Ability to prioritize tasks in a fast-paced environment.


• High attention to detail and degree of accuracy.


• Ability to work independently.


• Ability to work with frequent interruptions.

Minimum Qualifications:

• Associates Degree or higher.


• Work experience in related field such as parks, natural resources, education, or recreation preferred.


• 2-3 years of administrative or professional work history preferred.


• Occasional evenings and/or weekends may be required in support of programming.

The Carmel/Clay Board of Parks and Recreation is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without unlawful discrimination on the basis of race, color, religion, national origin, gender, disability, sexual orientation, gender identity or expression, family or marital status, ancestry, age, veteran status, or any other legally protected status.