Parts Manager

Company : Sve Autobody

Job Description - Parts Manager

At SVE Autobody Specialists, precision, discipline, and execution define everything we do. We specialize in restoring premium and luxury vehicles to like-new or better condition, and our production performance depends on flawless parts management.

The Parts Manager is a critical control point that drives cycle time, technician efficiency, and profitability.

Position Overview
We are seeking a highly organized, detail-driven Parts Manager to lead all aspects of parts procurement, verification, staging, and inventory control.

This role ensures that every job is 100% parts-ready before production begins, eliminating delays and enforcing operational standards that keep the shop running efficiently.
You will work closely with estimators, technicians, and leadership to ensure accuracy, accountability, and uninterrupted workflow.

What You’ll Do
Parts Procurement & Vendor Management

Order all parts based on approved estimates and supplements
Utilize approved vendors and systems (CCC, CollisionLink, PartsTrader, etc.)
Ensure best pricing, availability, and vendor performance
Document all orders and communication in CCC
Maintain accurate vendor records and notes

Receiving, Inspection & Verification

Verify all incoming parts for:
- Accuracy (correct part)
- Completeness (nothing missing)
- Condition (no damage)
Inspect critical components before acceptance
Coordinate technician review for salvage parts
Resolve discrepancies immediately with vendors

Parts Staging & Inventory Control

Assign and stage parts by repair order (RO) and technician
Ensure each job has a clean, organized, and complete parts bin
Mirror-match parts to damaged components before staging
Prepare full job packages including parts and printed worksheets

Production Support & Workflow Coordination

Distribute parts to technicians at job start
Review parts with technicians before work begins
Check in multiple times daily to prevent downtime
Deliver supplement parts immediately upon arrival
Proactively resolve delays before they impact production
Communicate all issues to Production Manager and GM

Supplements & Repair Continuity

Order supplement parts only after approval
Ensure rapid turnaround on supplement parts
Maintain close coordination with estimators and technicians

Financial Processing & Documentation

Post all parts and sublet invoices into CCC accurately
Attach invoices to the correct RO daily
Verify vendor pricing and discounts
Track discrepancies and resolve billing issues

Returns, Credits & Reconciliation

Process returns quickly and accurately
Monitor credits due weekly
Ensure ≥95% of credits are resolved within 30 days
Escalate vendor issues when necessary

Pre-Production Readiness Control

Confirm every job is 100% ready before production:
- All parts received, verified, and staged
- Worksheets printed and matched
- No missing components
Review upcoming jobs to catch gaps early

Inventory & Shop Organization

Maintain a clean, organized parts department
Manage shop supplies and inventory levels
Review and resolve aged parts (over 4 days)
Eliminate unused, excess, or idle inventory

What Success Looks Like

≥95% of jobs have 100% parts before reassembly
Parts accuracy ≥97% (first-time correct orders)
Technician downtime from parts issues ≤2%
Parts-related delays ≤0.5 days per RO
≥95% of credits resolved within 30 days
Zero mixed, lost, or misallocated parts

What We’re Looking For

Experience in automotive parts management (collision industry preferred)
Strong knowledge of CCC and parts procurement systems
Exceptional attention to detail and organizational skills
Ability to manage multiple priorities in a fast-paced environment
Strong communication and problem-solving skills
High accountability and ownership mindset

Why Join SVE Autobody?

Be a key driver of production efficiency and shop performance
Work in a structured, high-accountability environment
Play a direct role in reducing cycle time and improving profitability
Join a team committed to excellence and continuous improvement

Benefits

Eligible for participation in company offered medical, dental and vision plans.
Eligible for paid time off.

If you thrive on precision, ownership, and running a tight, efficient operation—this is your role.
Apply today.

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Parts Manager

Job Description - Parts Manager

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