Patient Care Secretary

The Patient Care Secretary is a skilled secretarial person whose job is to support the work of the Team Manager and who is generally responsible for accomplishing all patient care related clerical procedures. Salary Range: $16 - $25 / Hour

• Screens telephone calls for Team Manager. Facilitates communication between pa­tients/families and other team members, including volunteers.


• Takes and keeps daily schedule for all team members.


• Attends weekly team meetings. Prepares agenda for team meeting.  Follows through on assignments given by the Team Manager.


• Establishes, maintains, and closes patient charts in an orderly fashion. This may include but is not limited to the mailing of and follow-up on all required documentation such as Plans-Of-Care, Attending Physician Authorization forms and Medical Information Request forms.


• Provides back-up documentation to Billing Department routinely and as requested.


• Orders D.M.E. and maintains record of dates ordered and picked-up.


• Enters patient care and volunteer data into Vx and event tracking.


• Communicates with staff and outside agencies as directed by Team Manager.


• When the program utilizes part time staff, the PCS will maintain a list of all part-time staff jointly with other patient care secretaries. Contacts and schedules part-time staff at the direction of Team Manager.


• Jointly with other patient care secretaries, orders supplies and documentation forms used by the team.


• Does routine correspondence for Team Manager and other members of the team.


• Sorts and processes all patient care mail jointly with other patient care secretaries.


• Maintains A.D.T. and checks census daily for accuracy.


• In programs that have more than one patient care secretary, they will cover for each other for lunch, for team meetings, and for other short intervals of absence.


• Handles other tasks as assigned by the Team Manager.

QUALIFICATIONS

• Three years prior work experience preferred.


• Good typing skills.


• Computer literate.


• Able to handle multiple tasks.


• Excellent communication skills


• Good telephone skills

EDUCATION

• High school graduate or equivalent required.

SPECIAL INSTRUCTIONS TO CANDIDATES

• EOE/AA M/F/D/V