Patient Service Coordinator/MA (Neurology)

The Department of Neurology is seeking a Patient Service Coordinator/MA who will offer friendly, courteous, and confidential assistance to every patient to ensure that the patient has a positive experience while at Johns Hopkins Sleep Center at Howard County General Hospital. This role will maintain accurate information on each patient to facilitate the patient encounter. Use automated systems to expedite patient scheduling, pre-registration, check-in, and check-out. Work with others in a team environment.

Specific Duties and Responsibilities

Patient Service Coordinator Position Responsibilities

• Schedule patients for laboratory tests and consultations.
• Relay information to patients regarding preparation for laboratory tests and examinations.
• Coordinate visits either within the department or between several departments.
• Telephone and interview patients and/or family members to obtain accurate pre-registration information and to confirm appointments.
• Verify and enter pre-registration and insurance information into the computer system and prepare daily printed schedules for designated areas.
• Obtain and/or verify patient's demographic data by phone or in person.
• Confirm appointments by telephone and/or mail.
• Fill vacancies due to cancellations.
• Obtain pre-certifications as required by patients' health care insurers or managed care providers.
• Register patients for clinical appointments using computerized database. Inform patients of costs of care being provided, and guide them to appropriate resources for further information, guidance, or assistance.
• Answer phones and provide routine information to callers.
• If a patient has to be admitted to the hospital, take care of administrative tasks of admission so that the patient may go directly to the floor. Collect time of service payments, issues receipts, and prepare cash settlement records.
• Discuss patient charges, if appropriate, with patients and/or patients' families.
• Mail lab and patient result letters, file, create and maintain paper and electronic patient charts, provide accurate and timely messages to MDs, fulfill HIPAA compliant ingoing and outgoing medical records requests, manage incoming and outgoing faxes, provide accurate appointment entry/check in/ check out.

Medical Assistant Responsibilities

• Perform a variety of duties and responsibilities related to patient care in the ambulatory clinic environment.
• Display responsible behaviors, communicates effectively to others and functions as a member of the healthcare team.
• Function under the direct supervision and authority of the physician when performing clinical tasks during patient care.
• Report to the clinic operations manager, who is responsible for administrative supervision, staff development, and orientation of the MA to the area's policies and procedures.
• Demonstrate competency in all skills related to the performance of patient care.
• Maintain an inventory of examination/procedure room supplies, assist in the organization of efficient patient flow, and organize the clinic environment to assure patient safety.
• Demonstrate problem-solving skills as they relate to patient care activities, provides guidance for and acts as a role model for Medical Assistants in the clinical area.

Clinical

• Participate in the care of the patient, under the direct supervision of the Physician and in collaboration with the healthcare team.
• Collect patient information and assessment data.
• Obtain and record patient's vital signs: temperature, pulse, respirations, blood pressure, weight and height.
• Report assessment findings to practitioner, and record on appropriate documentation forms in a timely manner.
• Obtain additional data from patient and significant other based on initial data collection.
• Perform chart review prior to clinic visit to obtain historical data.
• Monitor patient status recognizing and reporting abnormal findings or changes in condition.
• Organize patient care activities based on assessment findings.
• Confirm and clarify written orders prior to implementation of delegated tasks.
• Maintain and use principles of aseptic techniques and infection control when performing clinical duties and tasks.
• Assist practitioner in identified patient procedures/treatments/examinations, (preparation, positioning, supplies, equipment).
• Proactively problem-solve and identify solutions to barriers to safety.
• Appropriately obtain and manage specimens, including labeling, form completion, transport to laboratories, and log maintenance.
• Perform quality control for waived testing.
• Act as a trainer for new employee and extern orientation, and coordinates activities related to proficiency for these employees.
• Recognize emergency situations and implement emergency procedures according to clinic guidelines.
• Administer first aid, CPR, and maintain emergency equipment and supplies.
• Provide appropriate patient education, health information materials and community resource lists as directed, and maintain educational supplies.
• Identifies patient needs for additional information and refer to appropriate healthcare resources.
• Administer breath tests and capsules
• Obtain lab results, and under MD guidance, conduct routine patient notification of results.

• High school diploma or graduation equivalent and certification/registration as a Medical Assistant (e.g. CMA, AAMA, RMA,AMT, NAHP) required.
• One year of work experience in customer service.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

• Completion of an accredited Medical Assistant training program, such as courses provided through Medix, community colleges, and/or vocational schools.

• Certification/Registration as a Medical Assistant (e.g., CMA, AAMA, RMA, AMT, NAHP) required. If not currently certified/registered, must become certified/ registered within 180 days (6 months) of the date of hire. The department will pay exam fees. If a retest is required, associated fees are paid by the employee.

• Current CPR certification by the American Heart Association or the American Red Cross is required.

• Must maintain MA and CPR certification/registration during the duration of employment in this position.

Classified Title: Patient Service Coordinator/Medical Assi 
Job Posting Title (Working Title): Patient Service Coordinator/MA (Neurology)   
Role/Level/Range: ATO 40/E/02/OD  
Starting Salary Range: $16.60 - $29.50 HRLY ($47,944 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F 8:30 am - 5:00 pm 
FLSA Status: Non-Exempt 
Location: JH at Howard County Hospital  
Department name: SOM Neuro Sleep  
Personnel area: School of Medicine