Payroll Coordinator

Salary Range

$62,616 – $69,036 with opportunities for 5% increases annually

Company Overview

At North Bay Regional Center, we believe all people with developmental disabilities should have the same opportunities as are available to all other citizens. As one of the 21 nonprofit Regional Centers throughout California, we offer a comprehensive program supporting the needs of our communities, provided by driven and passionate employees who ensure we achieve our goals daily.

Who We Serve

North Bay Regional Center (NBRC) provides advocacy, services, support, and care coordination to children and adults diagnosed with intellectual and developmental disabilities and their families in Napa, Sonoma and Solano counties. We partner with community-based organizations and agencies to empower our clients to thrive and live as independently as possible within the geographically, culturally, and ethnically diverse communities we serve. North Bay Regional Center serves over 13,000 people living within the geographic boundaries of Napa, Sonoma and Solano counties.

Note: Bilingual Spanish/English skills are preferred.

DEFINITION

Under the supervision of the Director of Administrative Services, the Payroll Coordinator processes all payroll and mileage reimbursements for North Bay Regional Center employees. Responsible for all employee and supervisor training regarding proper time entry and time sheet management. Audits and processes employee benefit billing. May be responsible for implementation and oversight of special projects.

NATURE OF WORK:

Working closely with the Senior Human Resources Generalist, this is a technical level support position which involves the performance of all functions related to payroll processing. Works with confidential information including all processing of payroll functions, related health benefits calculation/payments, tax sheltered annuities, retirement, COBRA, employee data, verification of employment, and any payments and/or reports for the benefit of the agency as deemed confidential and or necessary. Maintains various tracking reports and statistical reports. Responsible for the oversight and completion of special assignments. Will train employees and supervisors on proper timesheet entry. Manages timesheets for employees on full-time leave of absence. Performs assignments with limited supervision, using accurate and independent judgement.

EXAMPLES OF WORK:

Reviews time sheets for accuracy, audits employee health benefits, maintains all voluntary payroll deductions and benefits with payment to third parties (if applicable), audits records for accuracy and completeness, completes calculations and prepares summary reports. Processes payroll for the entire agency, collects statistical information. Ensures all payroll records are in compliance with various audit requirements. Other duties as assigned related to payroll and time keeping management.

MINIMUM EDUCATION AND EXPERIENCE:

Three to four years of experience in payroll processing in an organization with 100+ employees.

AND

Completion of one year of college, in Business, Human Resources Management or related field, is strongly preferred

KNOWLEDGE AND ABILITIES:

Knowledge of basic payroll, human resource, employment law related principles and regulations as well as accounting integration using a HRIS/Payroll application, with Paylocity preferred; ability to analyze computer transactions/reports for errors and completeness; knowledge of general office methods, practices and procedures; principles and practices of financial record keeping; ability to type 30 WPM; ability to operate calculator and computer; ability to make calculations rapidly and accurately; ability to express oneself well verbally and in writing. Ability to respond professionally and timely to employee questions and requests.

SPECIAL REQUIREMENTS:

• Ability to provide personal automobile transportation, or access to another form of reliable transportation, during and after working hours.
• If operating own vehicle, provide minimum automobile liability insurance as required by California Law.
• This position will be primarily based in the office, however, a hybrid work arrangement may also be available after several months of demonstrated acceptable performance.

ESSENTIAL FUNCTIONS:

• Maintain a current workload with complete and accurate documentation.
• Ability and knowledge of basic payroll and human resource principles and integration with a computer system.
• Perform payroll work accurately and on time, in accordance with NBRC’s payroll dates.
• Prepare and process final pay for exiting employees.
• Complete verifications of employment.
• Review, audit, and remit employee benefit payments, i.e., retirement, dental, vision, etc.
• Actively participate in all team/unit meetings and required trainings.
• Attend all meetings with punctuality.
• Maintain current workload with accurate and complete documentation.
• Interact tactfully and effectively with those contacted in the course of work.
• Read, interpret and follow policies, procedures, laws, and regulations.
• Communicate effectively in person, on the telephone and in writing.
• Organize, prioritize and coordinate work activities.
• Perform work under stressful conditions, as required.
• Use initiative and sound, independent judgment within established guidelines.
• Make decisions with a minimum of direction.
• Analyze and find effective solutions to problems.
• Notify supervisor of schedule changes, i.e., use of accrued time-off benefits.
• Adhere to a reliable work schedule, i.e., punctuality in reporting to work and in using consistent sign-out methods.
• Accurate and timely recording on time sheet and mileage forms.
• Represent the agency's philosophy, policies, and standards in a professional manner in the community and in the office.
• Maintain a high level of personal and professional conduct.
• Other duties as assigned.

Benefits

At NBRC, we offer our employees a comprehensive benefits package, including:

• CalPERS Retirement Plan
• CalPERS Medical Insurance Plans, with generous employer contributions
• Dental Insurance, with zero cost for employee only coverage
• Vision Insurance, with $5/month employee cost share for employee only coverage
• Flexible Spending Accounts for Medical and Dependent Care
• 100% Employer Paid Life Insurance
• Generous vacation and sick accrual policies
• Employee Referral Reward Program
• 16 Paid Agency Holidays/year
• CalPERS 457 Supplemental Retirement Plan

Bi-lingual language differential:

• For those speaking, reading and writing other than English – $225 per month
• For those speaking a language other than English – $150 per month
• For those using American Sign language – $200 per month

North Bay Regional Center is an Equal Opportunity Employer