Payroll Manager

Helping Hands Family (HHF), a top-rated ABA provider in the Northeast. Built by clinicians for clinicians, with a mission-driven, outcome-focused culture. We are looking to add a Payroll Manager to the team to support our operations. This teammate will either be in person or hybrid at our King of Prussia office. Hybrid required 3 days per week in office.

SPECIFIC RESPONSIBILITIES:

• Oversee multi-state bi-weekly payroll for over 1,000 employees in 5 states


• Lead and manage day-to-day payroll activities ensuring accurate and timely processing in compliance with local, state, and federal tax and relevant labor regulations


• Address employee inquiries related to payroll and benefits


• Collaborate closely with the People team to maintain employee records and manage benefits-related payroll deductions


• Understand US federal, state, and local wage and hour laws related to payroll, including garnishments, benefits, leave of absence, 401k, HSA, FSA, and taxes


• Maintain confidentiality and ensure data security in all payroll-related information


• Identify, recommend, and implement best practices in payroll and payroll accounting and streamline payroll operations, systems, and procedures


• Liaise with external payroll service providers ensuring the quality of service, cost-effectiveness, and adherence to service level agreements


• Facilitate audits by providing records and documentation to auditors


• Coordinate data-driven HRIS strategies and initiatives that align with business needs and objectives.


• Oversee the maintenance and improvements of workflows and year-round automations.


• Assist with system upgrades, implementations, and integration with other business systems.


• Create and maintain system documentation, including user guides and training materials.


• Provide technical support to end-users, troubleshoot issues, and liaise with vendor support as needed.


• Develop and deliver training programs to end-users and HR staff to maximize system functionality and user proficiency.


• Administer change management process for system updates and releases to ensure a positive user experience.


• Audit data integrity, examine concerns, and establish processes to streamline and improve data quality.

Skills and Competencies:

Education and Experience 

• Bachelor’s degree in Human Resources, Information Technology, or a related field required. 


• 5+ years of progressive payroll experience 


• Experience with multi-state payroll including PA required  


• Certified Payroll Professional (CPP) or Certified Payroll Manager (CPM) preferred 


• Experience with UKG Pro preferred 

Knowledge, Skills, and Abilities 

• Enjoys a fast-growth, dynamic environment 


• Willing to challenge the status quo and drive continuous improvement 


• Exceptional communication and collaboration skills, with a customer-focused approach and ability to work effectively with cross-functional, remote teams 


• Knowledge of payroll laws and regulations 


• Understanding of equity compensation and the payroll tax implications of vesting, exercising, and disposing 


• Strong analytical skills, high attention to detail, and an ability to prioritize in a dynamic work environment 


• Proficiency with payroll and timekeeping systems and advanced skills in Microsoft Office Suite, especially Excel 

Personality: A successful Team Member will be…

• Detail-oriented & highly organized


• Communicative & collaborative


• Committed to purposeful care


• Ambition to grow with the company

About Helping Hands Family:

Helping Hands Family (“HHF”) is an organization that provides Applied Behavior Analysis (ABA) services for individuals with Autism Spectrum Disorder (ASD). Our supportive, inclusive culture helps every individual reach their highest potential.

Helping Hands Family is dedicated to a supportive, inclusive culture. From growing our team to the client treatment plans, we have committed to celebrating differences and helping everyone reach their highest potential. HHF is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.

Ready to Make a Difference? Apply Now!

Helping Hands Family (HHF) is Great Place to Work Certified™ in 2021, 2022, 2023, 2024, and 2025. We are a top-rated ABA provider dedicated to a supportive and inclusive culture. We offer rewarding work experiences, including making a lasting impact on children’s lives.

All offers of employment are contingent upon the successful completion of a comprehensive background check. This includes Social Security and identity verification, reference checks, criminal history check, fingerprint screening, and any other relevant checks to ensure the safety and well-being of the children we serve. All new hires must complete E-Verify as required by USCIS. HHF does not provide immigration sponsorship for any roles at this time.

Helping Hands Family is dedicated to a supportive, inclusive culture. From growing our team to the client treatment plans, we have committed to celebrating differences and helping everyone reach their highest potential. HHF is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.