Payroll Specialist

The Payroll Specialist is responsible for performing daily payroll and attendance-related activities in accordance with established Hamilton Company procedures. This role requires a high level of accuracy, organization, and discretion, as well as the ability to maintain strict confidentiality while managing payroll processes and employee records.

Essential Duties and Responsibilities:

Payroll Administration

• Manage assigned payrolls based on designated company and payroll schedules.
• Review timekeeping and payroll reports to identify, investigate, and correct discrepancies or errors.
• Process manual payments and payroll adjustments as requested and approved by Human Resources or supervisors.
• Process live checks, garnishments, and bank submissions in accordance with company procedures.
• Ensure payroll activities are completed accurately and within established deadlines.

Attendance Management

• Maintain employee attendance tracking records.
• Monitor daily attendance for salaried employees who are not onsite.
• Follow up with employees and management as needed to ensure business travel or approved time-off requests are properly entered and documented.

New Hire and Termination Processing

• Verify that newly hired employees have reported hours during their first week of employment and follow up on any missing time entries.
• Process employee terminations according to Human Resources instructions and supporting documentation.
• Ensure payroll records are updated accurately and timely for employee status.

• Working knowledge of payroll processes and procedures.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple tasks and priorities throughout the workday.
• Proficiency in Microsoft Word, Excel, Outlook, and Teams.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

• High school diploma or GED required.
• Associate’s degree preferred.
• Minimum of one (1) year of payroll experience preferred.

• Diverse portfolio of exciting and innovative design projects    
• Tremendous opportunities for professional growth and advancement    
• Commitment to sustainable design    
• Competitive Compensation    
• Excellent Benefit Package (medical, dental, vision insurance, paid vacation time, paid sick time, disability insurance, 401k, tuition reimbursement and much more)
• Solid Stable Company
• Drug free workplace. 

It is the policy of this organization to provide equal employment opportunities to all qualified applicants without regard to race, creed, color, national origin, sex, age 40 and over, disability, marital status, sexual orientation, gender identity, genetic information, citizenship status, religious preference, or veteran status in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations.