Payroll Tax Accountant

Company : Ascendhr

Job Description - Payroll Tax Accountant

AscendHR, a PEO based in Beckley, WV, is seeking an experienced Payroll Tax Accountant to join our team.

The Payroll Tax Accountant is responsible for managing multi-state payroll tax compliance, filings, reconciliations, and tax issue resolution for our client base across multiple jurisdictions. The ideal candidate has strong payroll tax knowledge, thrives in a fast-paced environment, and can work collaboratively with payroll operations, finance, client service, and external agencies.

Key Responsibilities:

Acts with the highest level of honesty, trust, character and transparency while providing excellent service to clients, employees, and field partners.
Improves client retention by building and maintaining a client relationship based on trust and dependability, quality service, and exceeding client expectations.

Under the direction of the Controller:

Process, review, and reconcile federal, state, and local payroll tax filings for PEO clients.
Ensure timely and accurate payment of payroll taxes and filing of quarterly and annual returns.
Register withholding, state unemployment, and local municipality accounts as needed.
File monthly, quarterly, and annual payroll tax returns and complete reconciliations.
Prepare, file, and pay quarterly Business & Occupational Tax returns.
Prepare, file, and pay monthly WV Sales tax returns.
Prepare and file annual 1096 and 1099 returns.
Respond to payroll tax notices in a timely manner.
Manage payroll tax accounts for multiple EINs and jurisdictions.
Research and resolve tax notices, discrepancies, agency inquiries, and payroll tax issues.
Monitor payroll tax compliance requirements and stay current on changing regulations.
Reconcile payroll tax liabilities, tax deposits, and general ledger accounts.
Assist with onboarding new clients, including tax account setup and jurisdiction registration.
Maintain accurate tax records, documentation, and audit support files.
Partner with internal payroll teams to identify and correct tax setup or processing issues.
Assist with system testing, tax updates, and process improvement initiatives.
Support audits and provide requested payroll tax documentation.
Support year-end processing including W-2s, amendments, and annual reconciliations.

Benefits:

Competitive compensation packages
Health, dental, and vision insurance other supplemental options
Paid time off and paid holidays
Professional development
Career growth opportunities within a growing HR organization
Collaborative and supportive team environment
Work alongside certified HR, payroll, and benefits professionals
Exposure to multiple industries and business operations
Modern HR technology and integrated systems
Employee-focused, relationship-driven company culture
Opportunity to make a direct impact on small and mid-sized businesses
Stable and growing woman-owned company
Work-life balance and flexible, team-oriented environment
Ongoing training in HR, payroll, compliance, and benefits administration
Opportunity to work with experienced leadership and industry experts

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Payroll Tax Accountant

Job Description - Payroll Tax Accountant

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