People & Office Operations Coordinator

Hiring, Onboarding, and Employee Experience

• Support the full recruiting cycle: posting roles, assisting with scheduling interviews, and coordinating reference checks


• Own new-hire onboarding logistics — account and equipment provisioning, scheduling onboarding sessions, and ensuring a smooth first-week experience.


• Representing Laminar at career fairs and events


• Support the offboarding process for departing employees, including checklists, equipment return, and access removal.


• Coordinate 30/60/90-day new-hire check-ins and manage contract renewals for interns and contractors.


• Help plan company culture initiatives and team events.


• Pointing employees to employee resources such as Benefits offerings, Employee Handbook, and more.

Office/Lab Upkeep

• Keep the office stocked and running — restock supplies, coordinate with the shared-space operator (Greentown Labs) on maintenance issues


• Manage keycard/fob access.


• Handle daily logistics: process incoming mail and packages, manage conference room scheduling, tidying the space, and greet and direct visitors.


• Order and manage office essentials — snacks, supplies, and branded materials


• Track membership and facility renewals.


• Monitor and triage the "Ask Ops" channel, relay building and IT notices to the team


• Help plan and order for team lunches, all-hands meetings, and company gatherings.


• Support light IT-adjacent tasks like setting up a new hires desk and maintaining a rough equipment inventory.

Expense & Vendor Platform Support (Ramp)

• Support day-to-day administration of Ramp: reconciling receipts and assisting employees with reimbursement requests.


• Submit expense reports for office purchases and process invoices from facilities vendors.


• Help maintain accurate vendor and purchasing records in coordination with Finance.

Office, Lab, & Facilities Transition (Phased Move)

• Support Laminar's phased office relocation/space expansion, partnering with leadership on move logistics, timelines, and mover coordination.


• Coordinate the hardware and equipment move (workstations, lab/hardware equipment) in partnership with the IT and Hardware teams.


• Manage office setup at the new or expanded space — furniture, supplies, signage, and vendor management.


• Serve as an on-site point of contact for space-planning updates throughout the transition.

• 2+ years of experience in office administration, HR coordination, or executive/administrative support, ideally at a startup or fast-paced small company.


• Comfortable managing multiple workstreams at once and switching between people-facing and logistics-heavy work.


• Familiarity with expense platforms (e.g., Ramp) and general office/vendor management tools is a plus, but not required.


• Strong judgment and discretion when handling confidential employee information.


• Excellent written and verbal communication skills.


• Comfortable working on-site and hands-on during a physical office move, including light coordination with movers and vendors.


• Can physically lift up to 30lbs.


• Prior exposure to a hardware, lab, or manufacturing environment is a plus given the hardware relocation component of this role.

• Direct impact on product and culture.


• Comprehensive benefits package including Medical, Dental, Vision, Life Insurance, Disability, Transportation benefit, Health and Wellness benefit, and more.


• 401k plan with employer matching


• Equity


• Competitive salary and bonus opportunities.


• Dynamic and inclusive work environment.


• Opportunities for growth and professional development.


• Access to Greentown Labs' extensive network of cleantech startups.