Personal Assistant

A Brooklyn-based business owner is seeking a highly organized, proactive, and resourceful Personal Assistant to provide day-to-day administrative and personal support, with additional responsibilities in business operations. This individual will help manage the owner's schedule, coordinate appointments and travel, handle personal and professional tasks, and assist with the organization and execution of business priorities.

The ideal candidate is detail-oriented, discreet, adaptable, and comfortable working in a fast-paced, entrepreneurial environment where priorities can shift quickly.

Key Responsibilities

• Executive & Personal Support: Manage calendars, schedule meetings and appointments, coordinate travel, and handle personal errands and day-to-day requests.

• Administrative Management: Monitor emails and correspondence, prepare documents, maintain records, and organize files and important information.

• Business Operations: Assist with daily business activities, track outstanding tasks and deadlines, coordinate projects, and follow up with internal and external contacts.

• Vendor & Service Coordination: Communicate with vendors, contractors, and service providers; schedule appointments; and monitor completion of requested work.

• Expense & Document Tracking: Organize receipts, invoices, expenses, and other business records; assist with basic expense tracking and administrative reporting.

• Meeting & Project Coordination: Prepare meeting materials, document action items, and ensure follow-ups are completed on time.

• Personal Logistics: Assist with household-related coordination, reservations, deliveries, and other personal matters as needed.

• Process Improvement: Identify opportunities to improve organization, streamline recurring tasks, and make the owner's day-to-day operations more efficient.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or Business Operations Coordinator.

• Strong organizational, time-management, multitasking, and follow-through skills.

• Excellent written and verbal communication skills, with the ability to interact professionally with vendors, clients, and business contacts.

• Proficiency in Microsoft Office or Google Workspace; experience with task-management tools and expense-tracking systems is a plus.

• Ability to handle confidential information with discretion and professionalism.

• Self-starter who can anticipate needs, exercise sound judgment, and work independently with minimal supervision.

• Flexible and comfortable balancing personal requests with business-related responsibilities.

• Based in or able to commute reliably to Brooklyn, NY.