Personnel Assistant III

Job Description Summary:

The Personnel Assistant III serves as a vital member of the Project Management Office (PMO), operating under the general supervision of the Business Operations Manager. This position provides comprehensive administrative, clerical, and data entry support for on-site operations and serves as the primary liaison to corporate Human Resources (HR), Payroll, Timekeeping, and related administrative functions. The role combines traditional administrative duties with HR generalist responsibilities, ensuring the efficient execution of HR processes and compliance with company and Army standards.

The Personnel Assistant III position is a critical link between the on-ground operations and corporate support functions, ensuring smooth HR processes, accurate timekeeping, and compliance company standards. This role requires a blend of administrative expertise, HR generalist knowledge, and a proactive, detail-oriented approach to managing personnel and operational tasks. This role requires regular interaction with union members and adherence to collective bargaining agreements.

Key Responsibilities:

• Facilitate employee lifecycle management, including onboarding/in-processing, employee record management, and out-processing activities.
• Administer employee benefits enrollment, handling data entry and updates in associated systems for health, dental, vision, and insurance benefits.
• Act as the on-ground point of contact for FMLA, TDI, and Worker’s Compensation claims, including proper documentation, submission, and follow-up.
• Acts as the liaison for union members, correspondence and communications.
• Prepare and maintain employee relations documentation, including disciplinary notices, performance improvement plans, and related records in accordance with company policy.
• Conduct random drug screenings in coordination with the corporate HR Manager.
• Maintain personnel records in accordance with the Army Records Information Management System (ARIMS) guidelines, ensuring compliance with documentation and retention policies.
• Prepare and submit personnel related reports and respond to HR-related data requests.
• Serve as the division’s primary timekeeper, monitoring employee time entries; reviewing labor codes, and ensuring timesheets are accurately submitted for payroll processing.
• Conduct weekly reviews of timekeeping data for compliance with company policies and contract requirements.
• Address and resolve timekeeping discrepancies in collaboration with corporate payroll and the Business Operations Manager.
• Manage employee data entry and updates across multiple administrative systems
• Input and maintenance of employee personal, employment, and payroll records for new hires, promotions, transfers, and terminations.
• Digitize and upload all personnel files, ensuring secure and accurate recordkeeping 
• Draft, edit, and format routine correspondence, memorandums, and SOPs as needed.
• Coordinate and schedule division meetings, distribute agendas, and maintain records of meeting minutes.
• Screen incoming and outgoing correspondence for accuracy, completeness, and alignment with organizational standards.
• Receive and distribute mail (both civilian and government) to appropriate personnel.
• Ensure adherence to Army regulations and company policies regarding personnel management and administrative tasks.
• Provide support for inspections and audits by maintaining accurate records and documentation.
• Prepare reports and updates for the Business Operations Manager and HR Manager as needed.

Minimum Requirements:

• Associate’s or bachelor’s degree in HR, Business Administration, or related field preferred.
• Minimum 5 years of relevant experience in HR, personnel administration, or a related field, with a strong understanding of general HR practices.
• Experience working in a government, military, or contractor environment is highly desirable.
• Experience working in a unionized environment is preferred.
• Willingness to work overtime as required to meet operational needs.
• U.S. citizenship and ability to pass background checks and obtain security clearance if needed.

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Familiarity with HR and payroll systems such as Paylocity and UNANET.
• Ability to learn new software applications and systems quickly.
• Strong understanding of HR processes, including benefits administration, timekeeping, and compliance.
• Excellent communication and customer service skills, with the ability to interact professionally with all levels of the organization.
• Exceptional attention to detail and organizational skills, with the ability to manage multiple tasks and deadlines.
• Knowledge of Army administrative and personnel management regulations is a plus.

Additional Duties May Include:

• Cross utilization in other job duties such as Physical Security administrative duties (CAC and AVS SAAR requests)
• Housekeeping
• Other duties as deemed necessary

$33.48 / Hourly

EEO: WESTECH is an Equal Opportunity Employer. WESTECH provides equal opportunity to all persons without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status. EOE/Minorities/Women/Vet/Disability