Photoshoot & Sample Coordinator

Who we are

RuffleButts + RuggedButts is a digitally native premium children’s apparel company founded in 2007 with a ruffle bloomer that has now grown to a full assortment of premium children’s apparel. Known for lasting quality, playful prints, and family-matching collections for life’s special moments, RuffleButts has quickly grown to annual revenue exceeding $40M. Our products can be found online at Rufflebutts.com, Ruggedbutts.com, Amazon, select premium retailers, and hundreds of specialty retail locations around the globe. RuffleButts has been a Summit Park holding since 2020.

What We Are Looking For:

Someone who is highly organized, detail-oriented, and able to manage multiple moving pieces while ensuring products, samples, and photoshoot logistics run smoothly.

Key Responsibilities

Sample Management

• Assist in ordering, receiving, tracking, and organizing samples per season across multiple product categories
• Prep and coordinate sample handoff across marketing, sales, and photography teams to always ensure shoot-ready product
• Maintain accurate sample records and inventory logs to support go-to-market readiness and seasonal launches
• Track and organize flat samples by style, colorway, and season to support ongoing shoot and merchandising needs
• Return, store, or disposition samples post-shoot in an organized and timely manner

Photoshoot Support and Coordination

• Assist in pre-production planning for monthly collection launches including pulling styles, coordinating with the merchandising team on embroidery, confirming run of show, and preparing call sheets
• Help coordinate shoot schedules and communicate timelines across internal teams and external talent
• Help support model logistics including booking and day-of communication
• Support on-set operations including merchandising, styling, steaming, and keeping shoots on schedule
• Assist with model fittings, wardrobe organization, and product transitions between shots
• Work closely with photographers, stylists, models, and creative teams 
• Ensure products arrive complete, clean, and photo-ready

Problem-Solving

• Resourceful and adaptable in a fast-paced environment 
• Able to troubleshoot last-minute changes, missing samples, or scheduling conflicts 
• Maintains composure under tight deadlines

Communication & Collaboration

• Strong interpersonal and communication skills 
• Ability to work cross-functionally with Merchandising, Design, Marketing, Creative, and Operations teams 
• Proactive in identifying issues and communicating solutions

Organization & Project Management

• Exceptional attention to detail and follow-through 
• Ability to manage multiple projects and deadlines simultaneously 
• Strong planning, prioritization, and time-management skills 
• Experience coordinating calendars, schedules, and project timelines

What You Need for this Position:

• Experience in Fashion, apparel, retail, or consumer products 
• Sample coordination 
• Production coordination 
• Photoshoot or studio operations 
• Experience working with product catalogs, e-commerce photography, or merchandising teams is a plus

Top Reasons to Work with Us

• Competitive base compensation, paid vacation/holidays, health & dental benefits, and 401k + matching.
• Hybrid work environment, casual dress code.
• Our company was founded on the Golden Rule, and we have a culture centered around kindness, gratitude, and customer appreciation.