PPG - Document Control Specialist

Company : Qisg

Job Type : Full Time

Adelanto, Ca

Number of Applicants

000+

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Job Description - PPG - Document Control Specialist

PPG is a sister company of QISG under the parent Quanta Services, Inc. This posting is for a direct hire position of Phoenix Power Group and is solely for the purpose of Phoenix Power Group.
Phoenix Power Group (PPG) is a leading Construction Services Company providing Engineering, Procurement, and Construction (EPC) Services specializing in the installation of utility and industrial process infrastructure including substations, power generation, industrial process facilities, and renewable fuel projects in North America. PPG is a subsidiary of Quanta Services Inc., the largest specialty contractor in North America, providing large single-source solutions and leading the industry in its ability to deliver a collective scope of services, expertise, and manpower.

PPG is seeking a skilled on-site Document Control Administrator to join our team in Adelanto, California. As an EPC contractor specializing in utility and industrial process infrastructure projects, we are looking for a professional who can effectively manage and maintain project documentation to ensure the success of our projects.

PRIMARY FUNCTION
The on-site Document Controls Specialist is responsible for providing project support services in the control of Project Documentation, in conformance with the Document Control System Procore and for providing project support services in accordance with the setup and implementation of the Cost and Contract Management System Unifier and other spreadsheet-based reports. The Document Control Specialist will be responsible for managing all project documents in both electronic and hard copy formats, implementing and maintaining document control procedures, and ensuring compliance with company and regulatory standards.

ESSENTIAL DUTIES
Under the guidance of the Document Controls Supervisor;

Setup and maintain the Procore document management Systems and tools
Review and distribute project documents
Prepare/receive Project Document Submittals
Provide RFI and Submittal Status Reports to the Project Team for Review and Action
Support the Review and Response to client Comments
Provide ProCore and document control support to the Site Team as required
Manage and maintain all project documents in both electronic and hard copy formats, as required by the project
Collaborate in the development, implementation, and maintenance of document control procedures, ensuring compliance with company and regulatory standards
Oversee the project closeout process, ensuring all documentation is complete and accurate
Collaborate with various departments to ensure document control needs are met
Utilize project management software for document management and project tracking, with Procore preferred
Ensure proper document distribution via workflow within predefined Key Performance Indicators (KPIs)
Ensure all documents meet regulatory compliance standards
Conduct audits of documentation processes, and prepare compliance reports as needed
Proactively identify and resolve issues related to compliance and accuracy
Distribute documents to appropriate stakeholders
Performs any other duties assigned
Adheres to internal standards, policies, and procedures
Lead initiatives to improve document control practices and policies, staying current on best practices and evolving industry standards.

Position Reports to: Director of Project Services

QUALIFICATION REQUIREMENTS

4+ years of experience in construction or engineering document control.
Project closeout experience is preferred.
Experience with California regulatory agencies is preferred.
Ability to adapt to meet project needs.
Experience working with quality documents is preferred.
Proficiency with Procore or similar document management systems. Strong skills in Microsoft Office Suite (Excel, Word, Adobe Acrobat).
Strong organizational skills, attention to detail, and ability to work collaboratively within a project team.
Excellent written and verbal communication skills.
Experience supporting power generation or oil and gas facility construction projects – A plus!
Experience with Procore as the Document Management System
Experience with other Document Management Systems
Experience working with a Project Team