Job Title: Procurement Specialist I
Department: Procurement and Material Control
Classification: Exempt
Supervisor Title: Strategic Sourcing and Procurement Director
Safety Sensitive: No
Remote Status: Potential with Approval from Supervisor General Summary:Under the direction of the Strategic Sourcing and Procurement Director, the Procurement Specialist I is responsible for technical and administrative functions of the purchasing activities for the company, which includes purchasing and contract administration. This position prepares bids, proposals and award documents; administers contracts, conducts negotiations in accordance with applicable federal, state and local laws, ordinances, rules and regulations, while maintaining the highest level of professionalism and confidentiality. Duties and Responsibilities:
- Procures or coordinates the equipment, goods, services, and supplies required by various departments in accordance with all applicable federal, state and local laws, policies and procedures
- Prepares technical and complex specifications, contracts and solicitation documents, including all related research and value analysis
- Prepares and analyzes competitive sealed bids, competitive sealed proposals, requests for quotations (RFQ) and requests for proposals (RFP)
- Identifies and notifies potential sources
- Conducts pre-bid and pre-proposal meetings
- Coordinates and supervises activities of evaluation committees
- Edits requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery
- Negotiates with sellers and prepares awards
- Performs contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, negotiation of contract amendments, extensions and change orders
- Performs or obtains cost/price analysis, as appropriate
- Monitors sellers’ compliance/performance to ensure that specifications/statement of work are met
- Maintains status and project file records of procurements including changes and modifications
- Performs contract audits when required
- Reviews and executes contracts, purchase orders, change orders and other documents within delegated authority
- Maintains the integrity of the public procurement process
- Researches market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services
- Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up
- Actively solicits feedback from colleagues and supervisor on opportunities for growth and development
- Retrieves files and documents from the designated procurement folders and drives on the company network.
- May utilize approved external programs essential to the procurement deparment’s regular operations.
- Incorporates safety into all aspects of job functions
- Must work within established methods, practices, procedures, policies of the DTC and federal or state laws
- Performs other duties as assigned
Supervision Given To: N/A Education, Experience and Qualifications:Minimum:
- Bachelor’s degree in Public or Business Administration, or related field
- 3 years of experience as a buyer or purchasing agent
- Combination of education and experience may substitute for minimum requirements
Preferred:
- Experience in the public sector
- Certified Professional Public Buyer (CPPB) or equivalent
Knowledge, Skills, and Abilities:
Essential:
- Knowledge of contract documents, solicitation methods and contract administration related to procurement
- Knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis
- Knowledge of laws, policies and procedures governing public procurement
- Basic knowledge of blueprint reading
- Ability to multi-task
- Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Teams, Outlook, etc.)
- Ability to manage projects
- Ability to read, interpret, explain and properly apply rules, regulations, laws, policies and procedures
- Ability to develop effective and cooperative working relationships with other departments, employees, suppliers and other public agencies
- Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature
- Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner
- Ability to establish schedules and to complete projects on a timely basis
- Ability to successfully deal with all persons in a fair and equitable manner
- Ability to make difficult decisions and award contracts impartially and objectively
- Possess complete integrity and a high sense of personal and professional ethics
Preferred:
Working Environment:
- The physical environment requires the employee to work inside
- The majority of the work will be in an office, but the position may require work outside of an office setting
- May be requested to work outside of regular office hours for special program events
Physical Demands:
- Must be able to perform the following with or without reasonable accommodations:
- Walk, stand, sit, speak, hear and use of manual dexterity
- Prolonged periods sitting at a desk and working on a computer
- Lift and carry up to 15lbs
Other Requirements:
Must pass a background check
Must pass complete physical examination and drug screen
Must have a driver’s record compliant to ‘DTC Driving Policy’
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