Program Activities Coordinator

Summary:

The Program Activities Coordinator assumes a pivotal role, working independently in 
orchestrating seamless communication among staff, participants, and INPEACE 
programs, both digitally and in person. From event coordination to participant 
recruitment, their organizational skills serve as the bedrock. This position will work 
alongside the program staff to provide technical support for virtual workshops and input 
and maintaining program data. Collaborating with the data team, they ensure that 
reports align with grant objectives. Their efficiency in document processing, travel 
coordination, and various tasks must include an unwavering commitment to 
confidentiality. Their adaptability and strong teamwork make them an indispensable 
asset to the project's success. 

Duties and Responsibilities:

• Works independently. 
• Provide assistance with coordination and organizational support for activities and functions: 
o Communicate with staff, project participants, and other INPEACE programs 
including e-mail, phone, and face to face inquiries 
o Coordinate event planning and implementation 
• Assist in recruitment of program participants. 
• Maintain registration process, system and communication for program activities, events, and 
services. 
• Provide technical support during virtual workshops and events, as needed. 
• Enter and maintain data for program services. 
• Maintain complete documentation for all data sources. 
• Works with data team to coordinate outcome data points and reports based on internal logic 
model and grant objectives. 
• Assist in the preparation of presentations and reports. 
• Process check requests and other documents as required for internal INPEACE 
communication and operations. 
• Assist in coordination of travel arrangements, reimbursement/payment processing, 
purchasing of supplies, mailing, copying, and completing errands. 
• Handle confidential materials and information. 
• Other duties as directed.

Minimum Qualification:

High School Diploma

Skills and Knowledge:

• Proactive. 
• Customer and service oriented 
• Ability to work as part of a team. 
• Excellent communication and organizational skills. 
• Detail oriented. 
• Proficient with programs such as Word, Excel, PowerPoint, and Outlook. 
Knowledge of databases preferred. 
• Familiar with non-profit business operations.