Program Assistant - Immigration Law Project

Essential Job Functions:

Specific duties include but are not limited to:

• Assisting the program in the providing administrative support and operational tasks for the program


• Greet visitors


• Answers and directs phone calls


• Responds to general phone inquiries


• Receives and distributes faxes and mail


• Pre-screens potential intakes


• Schedules consultations


• Processes payment requests, purchase orders, reconciliations


• Maintaining and updating monthly statistics


• Maintains resource materials


• Utilizes and or maintains databases utilizing CMS, tracking sheets, contract management assistance


• Processing purchase orders, payment requests, reconciliations, funder timesheets from the programs in a timely and accurate fashion


• Assist in coordinating and/or providing support for special events


• Word Processing and proofreading memos and other documents; filing duties


• Ordering, distributing and keeping inventory of special purchases


• Collaborates and maintains cooperative relationships with all other Safe Horizon programs/departments and external vendors, including IS&T, Facilities, Purchasing and Accounts Payable


• Answers and directs telephone calls, faxes and mail directed to the department


• Other program-related administrative tasks as assigned

Qualifications:

• High School Diploma/GED


• Bachelor's degree preferred


• Proficiency in Microsoft Excel, Outlook and PowerPoint


• Excellent organizational, writing, and analytical skills required, as well as high energy level, strong interpersonal skills, and initiative


• Knowledge of domestic violence issues strongly preferred

Union Representation Notice

This position is represented by a labor union and is covered by the terms and conditions of the applicable Collective Bargaining Agreement (CBA), as well as relevant Safe Horizon policies and procedures.

Per the CBA, employees in this position are not required to become members of the union as a condition of employment. However, employees who choose not to join the union remain covered by the terms of the Collective Bargaining Agreement and may be subject to any lawful obligations outlined in the agreement.

If hired, I agree to abide by all of Safe Horizon’s rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment.

Technology Statement:

Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance.

Please follow this link to view complete EEO Law and complaint filing information:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Know Your Rights: Workplace discrimination is illegal.

Hiring Range: $23.08 - $24.08 Hourly
Full-time Hours: 35 Hours per week
Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center.