Program Coordinator - Healthcare Division: Haslam College of Business - UTK

The Program Coordinator provides hands-on program support for Executive MBA and non-degree offerings, with a focus on day-to-day program operations and delivery. The role works closely with colleagues in the Healthcare Division and across Graduate & Executive Education to complete assigned tasks, follow established processes, and support consistent program execution.  Responsibilities include coordinating logistics for residency periods and off-campus activities, maintaining Canvas and other online learning platforms, and assisting with the delivery of program services. The position also supports routine communication and relationship coordination with students, non-degree participants, and partner institutions. This role contributes to the smooth operation of programs by ensuring details are executed accurately, timelines are met, and services are delivered at a high standard in accordance with established procedures.

• Day to Day Program Operations & Delivery 
  • The position will have responsibility for delivering the day-to-day operations of the Executive MBA degree and non-degree programs, as well as assisting with event services, alumni relations, and program marketing as needed. 
  • Program operations and delivery include planning and coordinating efforts for multiple on-campus residency periods and non-degree courses, as well as off-campus residency periods and non-degree courses.  This includes delivery of services such as catering, transportation, hotel and logistical services.
  • Collaborate with Vendors, Faculty and other GEE Team members to support program delivery.
  • Maintenance of inventory, materials, furniture & supplies necessary for the success of the GEE program.
  • Other duties as requested to support business and program needs
• Organizational Scheduling, Process Improvement, and Classroom Support
  • This position will provide general support as needed for staff and faculty in the delivery of Healthcare Division educational and non-degree services by providing scheduling and coordination of activities and program timelines to ensure smooth delivery.
  • This role will manage and maintain Canvas course sites as the primary classroom for students and non-degree participants, including creating course shells, uploading and organizing course materials, setting and verifying due dates, testing links and course functionality, and ensuring courses stay ready and accurate for student use.  Will serve as a day-to-day resource for faculty and students/participants by troubleshooting issues, answering questions, and coordinating updates to course content and schedules as needed.
• Relationship Development, Marketing, and Recruiting 
  • Serve as a key point of contact and ongoing resource for students and non-degree participants, supporting relationship development through regular communication, responsiveness to needs, and collaboration with faculty, staff, partner institutions, and vendors.
  • Support recruitment, admission, and on-boarding process by ensuring all needed materials are accurate and up to date.  Support marketing efforts to prospective students and non-degree participants.

Required Qualifications

• Education: Bachelor’s degree required
• Experience: Minimum 3 years of progressively responsible business work experience
• Knowledge, Skills, Abilities: 

  • Word processing, spreadsheet development, presentation formatting, and database management

  • Familiarity with learning management systems (e.g., Canvas) and related educational software

  • Project coordination and task management

  • Problem solving

  • Strong organizational skills

  • Effective oral and written communication

  • Interpersonal communication

  • Active listening

  • Ability to support multiple programs and stakeholders 

  • Strong attention to detail

  • Self-directed

  • Commitment to customer service and student support

  • Adaptability, dependability

  • Ability to communicate effectively with a wide range of individuals including executives, faculty, students, and corporate partners

  • Fast learner

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Qualifications

• Experience: 

  • 5+ years of business/professional experience preferred

  • Program/Management support experience preferred

  • Experience in a higher education or healthcare setting preferred

• Knowledge, Skills, Abilities: 

  • CANVAS academic on-line resource

  • CRM

  • Microsoft Office including Excel, PowerPoint, Word, Online platforms such as Zoom and Teams, Shared Drives

Work Location 

• Location: Knoxville, TN
• Onsite 

Compensation and Benefits 

• UT market range: 9
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

Application Instructions 

To express interest, please submit an application with the noted below attachments. 

• Resume
• Cover Letter

About The College/Department/Division 

Haslam offers highly ranked master’s programs in multiple fields. The U.S. News and World Report 2024 Best Graduate Business Schools specialty rankings placed Haslam’s Supply Chain Management graduate coursework at No. 3 among public institutions and No. 4 nationally, and the Business Analytics graduate coursework made its first appearance in the ranking, debuting at No. 15 among publics and No. 38 overall.

Our master’s programming offers students highly ranked curriculum taught by industry experts coupled with networking opportunities and practical experience. A master’s degree from Haslam is the next step in advancing your career and becoming an industry leader.

In addition to its highly ranked degree programs, Haslam also offers enriching non-degree Executive Education programs intended to educate, empower and advance established business professionals.

Haslam offers Executive Education courses in supply chain management, aerospace and defense, healthcare and leadership and strategy. Taught by highly regarded instructors who are experts in their respective fields, the Executive Education courses instruct professionals in specific corners of the business world, like healthcare leadership, and in specific professional goals, such as becoming a high-ranking executive.