Program Coordinator I Obstetrics / Gynecology

Education & Experience

• Bachelor’s degree in a related field or an equivalent combination of education and experience required
• Prior program or project management experience preferred

Licensure, Certification, and/or Registration

• Not applicable

Key Responsibilities

• Design, develop, and implement projects aligned with departmental goals and operational needs
• Analyze data and generate reports, providing actionable recommendations and tracking progress, trends, and outcomes of ongoing initiatives
• Coordinate and support meetings, conferences, and committee activities; collaborate with staff and faculty to ensure effective execution
• Prepare financial, statistical, and narrative reports; support departmental budget activities including expenditure tracking and verification of financial transactions
• Lead the planning, execution, and evaluation of major projects; provide guidance and support to team members as needed
• Develop communication and project tools such as forms, newsletters, and web content to support program success
• Draft and manage professional correspondence and reports, including materials that may influence decision-making or establish operational direction
• Support strategic planning and process improvement initiatives in partnership with the Administrative Director
• Maintain and manage data within applicable systems to support quality reporting and operational performance
• Coordinate activities and provide support services to Medical School committees
• Perform other related duties as assigned

Skills & Qualifications

• Strong written, verbal, and interpersonal communication skills
• Effective presentation, facilitation, and analytical abilities
• Knowledge of budgeting principles and financial tracking
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office Suite (or equivalent software), including spreadsheets and presentation tools

Work Environment

• Office-based setting with standard lighting and workspace conditions
• May experience interruptions and competing priorities
• Occasional pressure due to high volume of inquiries and deadlines
• Ability to provide coverage for staffing needs on short notice

Physical Requirements

• Primarily sedentary role with extended periods of sitting
• Frequent use of hands/fingers for computer work
• Occasional standing, walking, bending, and reaching
• Requires effective communication abilities (talking, hearing, seeing)
• May involve lifting, carrying, pushing, or pulling items up to 20 lbs. (occasionally up to 50–100 lbs., as needed)