Program Management Office (PMO)/Document Controls

This Opportunity

WSP is currently initiating a search for a Program Management Office (PMO)/Document Controls staff member to work out of Columbus, OH.  Be involved in the program and projects with our USPS Team and be a part of a growing organization that meets our client’s objectives and solves their challenges. 

Your Impact

• Track contract and project related funding, monthly invoices and update various tracking spreadsheets to support our project managers and the Program Manager;
• Interface with subcontractors to ensure invoices are submitted on time and according to subcontractor agreements;
• Assistance in various procurement protocols and checklists working with the Program Team;
• Aid project managers in cost and technical proposals and project delivery;
• Documentation management (copy, mail and file any documentation that pertain to projects or office);
• Deliverable support activities related to submissions, proposals and reports to clients and internal managers.
• Provides administrative support to Business Line Leaders, Local Business Leaders and Senior Project Managers in federal programs including scheduling of team/project/client meetings and drafting of minutes, follow-ups, communication, and coordination of activities in an office or project site (including catering orders meeting preparation, plus provides on-site support for day of meeting to include printing, catering, travel support for attendees, special seating needs, AV support).
• Responsible for technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and program administration.
• Analyze and provide executive summary tables or reports from large data sets.
• May assist marketing leads with tracking of RFPs and proposal timelines, and provide proposal delivery assistance.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Who You Are

Required Qualifications

• 5+ years of experience in administrative project support
• Bachelors degree, or equivalent
• Self-starter capable of leading tasks with little direction or supervision
• Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests and other employees in the office
• Demonstrated advanced skill using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations
• Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
• Positive employee engagement is a priority.
• Must possess excellent interpersonal and written and verbal communication skills
• Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked.
• Must be able to prioritize assignments with no supervision along with time management, resourcefulness, fine attention to detail and follow-through.
• Must be a strong team player.
• Must be able to use discretion and confidentiality.
• Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed.

Preferred Qualifications

• 3 years of experience working with USPS projects.
• Experience in the engineering consulting industry is preferred
• Knowledge of Oracle and Adobe Professional is preferred

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings. 

Compensation:

Expected Salary (all locations): $94,300 - $112,400

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.