Program Specialist I

Agency

Department

Why work for Texas A&M Engineering?

Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.

We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Program Specialist I, reports to Associate Director while also providing support to other efforts of the unit. The Program Specialist will provide support for four main areas:

1) Supporting the Marketing and implementation of Student Programs with International Partners. This includes incoming and outgoing students for the Reciprocal Exchange Education program; incoming and outgoing students for the International Internship Program; and outgoing students with direct enrollment partners

2) Oversee Global Ambassador Program

3) Serve as Teaching Assistant for International Internship 484 Course

4) Supporting the unit with administrative and logistical arrangements (events, visits and office management)

Responsibilities:

• Support the Marketing and implementation of Student Programs with International Partners (65%): Incoming and Outgoing students for the Reciprocal Exchange Education program; incoming and outgoing for the International Internship Program; and outgoing students with direct enrollment partners.  This includes advising and follow-up with all potential students regarding VIA applications and programs of interest in our designated areas (Exchanges, Internships).  Handles full recruiting cycle to all eligible engineering students to maximize the number of students participating in these programs.

• Work alongside the other Program Specialist I in the office, to coordinate and oversee the Global Ambassador program. Including recruiting, maintaining, and leading the ambassadors throughout their complete term. (10%)

• Reports to the Associate Director on the management of the database and providing quarterly reports (5%)

• Serve as the Teaching Assistant for International Internship 484 Course (Summer & Fall semester) for all returning international interns.  This involves managing the CANVAS page, collecting deliverables/course assignments, inputting grades, scheduling visitor presentations, and guiding discussions in the classroom (10%)

• Support Administrative and logistical arrangements (10%): This includes scheduling appointments, organizing meetings, maintaining calendars, organizing logistics of meetings and events, writing meeting minutes and reports as needed.

  Assists in planning, developing, implementing, coordinating, and monitoring programs and committee meetings.

• Assists in the development of special reports, and databases related to the office operations. Support the coordination of logistics for campus visits including itineraries, local travel arrangements, reservations and other logistics for international guests and employees traveling to Texas A&M University.

• Other Duties include: Providing support to administrative and programmatic support to Halliburton Engineering Global Programs; Providing support to on-going initiatives; Supervising the work of assigned program staff or students, and performing other related duties as requested by the associate director and programs specialist II.

• Occasional evening and weekends required

What is needed:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications.

• Ability to multitask and work cooperatively with others.

• Excellent verbal and written communication skills.

• Strong interpersonal, organizational, and customer service skills.

• Maintains attention to detail and utilizes sound judgment.

Work Location:

• Main Campus – College Station, TX.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
• Options for Vision, Dental, Life, and Long-Term Disability insurance.
• A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Generous paid time off with holidays, vacation and sick leave.
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance and Educational release time to further your academic pursuits.
• Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
• Wellness release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Applications received by Texas A&M Engineering must have all required job application data entered.

Failure to provide all job application data could result in an invalid submission and a rejected application.

Compensation Philosophy:

• Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.
• Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.
• Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.