Project Administrator

Job Title: Project Administrator
Reports to: Director of Facilities

Company Overview

DTN is a 50 year old vertically integrated real estate firm based in Lansing, MI. We are one of Michigan’s largest and well respected construction, development and ownership companies of multifamily real estate properties. Through our development and operations team DTN’s seeks to create and deliver unique experiences for those choosing a DTN home or apartment. As the Project Administrator you will influence and guide the experience for those that visit a DTN owned or managed community.

Job Summary

Responsible for managing the administrative aspects of a project, including scheduling meetings, maintaining project documentation, tracking progress, coordinating communication between team members, and assisting the project manager team with overall project execution by ensuring tasks are completed on time and within budget, often acting as the central point of contact for project stakeholders. 

As a Project Administrator, your primary responsibilities include:

• Provide regular reporting to executive team related to status of project completion, schedule changes, budget, change orders and site issues.
• Support the Asset Management team on capital needs and renovation projects.
• Work in conjunction with the Facilities team on national vendor pricing, capital planning and pricing for future capital improvements and renovation projects.
• Assist Facilities team in all field construction activities following project approvals and coordinate with property management team to include phasing, staging and site logistics.
• Understand and assist in administering DTN’s contract and subcontract agreements.
• Work with accounting to initiate pay application process and follow up to ensure payment is received in a timely manner.
• Maintain budget and schedule compliance for all renovation and capital improvement projects.
• Track budget and financial reporting to ensure adherence to project budget.
• Establish, update, and communicate project schedules.
• Review and coordinate for approval all change orders.
• Assist in Management the quality assurance/quality control program.
• Prepare punch lists and closeouts for each capital and renovation project.
• Foster and enhance owner, architect, subcontractor and vendor relations.

• 2+ years of administrative experience
• Construction or renovations administration experience is preferred
• Demonstrated leadership and interpersonal skills
• Must possess excellent verbal and written communication skills and sound judgement
• Must be highly organized, detail-oriented with strong communication skills and the ability to work effectively and independently with a positive high energy attitude
• Proficient with computers and various software platforms including but not limited to Microsoft Word, Outlook, Excel and PowerPoint, as well as computer-based inventory control and work order systems.
• Experience using industry software is preferred

• Health, Vision, and Dental Coverage
• Competitive 401K package
• Paid Time Off
• Paid Holidays
• 8 Hours Paid Annual Volunteer Time
• Education Reimbursement
• Mileage Reimbursement
• Rental Discount at Select DTN Properties
• Ongoing Training, Mentorship and Job Shadowing
• Growth Opportunity

If you are interested in joining our company but do not feel you meet the requirements for this position, APPLY anyway! We are always looking for talented and motivated individuals to join our team in various departments. We will review your resume and will reach out if there are any other roles that closely match your qualifications!

For more information, please visit www.dtnmgt.com