Project Assistant

Job Summary:

The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams. 

Job Duties:

•    Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
•    Proofreads and edits documents and reports
•    Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
•    Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
•    Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
•    Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
•    Enters time and expense information into the time entry system for staff when requested 
•    Other duties as required
 

Qualifications, Knowledge, Skills and Abilities:

Education:
•    High school diploma, required; Associate’s, preferred

Experience:
•    Two (2) or more years’ experience in a professional office environment, preferred

License/Certifications:
•    N/A

Software:
•    Proficiency in Microsoft Office, required
•    Familiarity with document retention software, preferred

Language:
Bilingual Spanish, preferred

Other Knowledge, Skills, & Abilities:
•    Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system
•    Ability to troubleshoot and solve problems
•    Flexibility to work overtime if needed – before or after normal business hours

Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.

Hawaii Range: $19/hr - $30/hr