Project Assistant

PROJECT ASSISTANT

Position: Full-Time | Monday–Friday | 8:00 AM–5:00 PM| Oshkosh Office - In Office

Required Education: High School Diploma or GED

Benefits: Health, Dental, Vision, Life Insurance, Long-Term/Short-Term Disability, Accident Insurance, Critical Illness Insurance, ID Theft Protection, 401(k) Plan with Company Match

Position Overview

The Project Assistant provides essential support to the project management team by coordinating administrative tasks, maintaining project documentation, and assisting with pricing, scheduling, and communication needs. This role ensures Division 8 project workflows are organized, efficient, and accurate. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Duties & Responsibilities

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  Review pricing requests (including narratives, plans, and specifications) and provide the project management team with a consolidated list of changes.

  
  


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  Draft and send project welcome emails to customers within the time frame established by the Project Manager.

  
  


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  Review meeting minutes and schedule updates from the General Contractor, communicating any changes to the project management team.

  
  


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  Monitor email frequently throughout the day to stay current and prevent delays in communication.

  
  


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  Submit hardware packaging requests for all new projects within the time frame outlined by the Project Manager.

  
  


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  Review and properly save returned shop drawings, providing the project management team with detailed lists of changes and open items.

  
  


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  Review the team’s project timeline regularly, communicating upcoming quote expiration dates, deadlines, required deliverables, and any potential risks.

  
  


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  Perform general administrative tasks as needed to support the project management team.

  
  

Minimum Qualifications

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  High School Diploma or equivalent

  
  


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  Proficiency with computer software and administrative tools

  
  


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  Strong organizational skills with the ability to multitask and prioritize

  
  


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  Exceptional accuracy and attention to detail

  
  


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  Strong work ethic, sense of urgency, and ability to meet strict deadlines

  
  


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  Excellent interpersonal and communication skills