Project Construction Contract Administrator

Join a team where design meets purpose. At RLF, our mission is to create high-performing environments that inspire and nurture the human spirit. For over 90 years, we have been a nationally recognized architecture, engineering, and interior design firm. With a focus on healthcare and federal projects, we deliver impactful, innovative spaces that shape communities and improve lives. We create exceptional places for extraordinary people. 

We’re a passionate, collaborative team that values excellence, relationships, and fun. If you're looking to make a difference through meaningful work, let’s build something great together.

The Construction Contract Administrator plays a key role in overseeing construction contract administration activities. This position requires a thorough understanding of contract documents and the ability to apply established processes and procedures throughout the construction phase. In collaboration with Project Managers, the Construction Contract Administrator serves as the primary point of contact between the Owner and the General Contractor/Construction Manager.

In this role you will:

• Administer, communicate, and document the activities during the construction contract throughout the construction phase.
• Display working knowledge of contract requirements, understand the scope of services during the construction phase, including conditions of the design and construction contracts.
• Interface with the design team to provide clear directions regarding the interpretation of the contract documents.
• Interact professionally with those associated with the construction phase of the project including Owners, Architects, Designers, General Contractors, as well as local authorities having jurisdiction.
• Perform specific site observation tasks such as overall construction progress review, roofing installation, above ceiling reviews, substantial completion punch list preparation and back check, and final completion review to document construction activities.
• Review shop drawings, RFL’s, Change Orders and pay applications, and reviews closeout documents including record documents, warranties, operation, and maintenance manuals.
• Attend pre-installation meetings, perform site observations, and other critical site visits and prepare miscellaneous reports and meeting minutes to support the project documentation requirements.
• Perform QA/QC reviews of design documents.
• Other duties as assigned.

• High school Diploma or General Education Development (GED). Bachelor’s degree in Engineering, Architecture, Construction Management, or related field a plus.
• Minimum six years’ experience in field observation and project administration or Construction Management.
• Previous experience with a Design/Architectural firm preferred.
• Previous experience in Healthcare, DOD, and/or other government contractor projects preferred. 
• Ability to perform tasks independently with minimal supervision. 
• Thorough knowledge of construction.
• Ability to work effectively with contractors and subcontractors to resolve challenges.
• Experience with PDF software like Bluebeam or  Adobe, specifically with markup experience.
• Strong interpersonal, client service, and communications skills.
• Excellent attention to detail, problem-solving, and organizational skills. 
• Physically able to navigate an active construction site with uneven terrain, bend/stoop, climb ladders, and scaffolding to accomplish construction reviews.
• Due to project requirements and access to secure work sites, this position requires U.S. citizenship.

Why join us?

• Flexible Work Schedules 
• Hybrid office (In-office T, W, Th; WFH M, F)
• PTO and holidays
• Paid Health, Dental, and Vision Coverage
• 401(k) with Company Match
• Paid Life, Short & Long-Term Disability
• Employee Assistance Program
• Supplemental Life and Ancillary Insurance Options
• Professional Certification Reimbursement
• Professional Organization Membership Reimbursement
• Wellness Incentives
• Tuition Assistance
• Student Loan Assistance
• Identity Theft Plan and Legal Plan
• Volunteer Time Off
• Pet Insurance 

Amount of Travel Required

This position requires travel for client meetings and site visits, some of which may be international. 

Background Check and Drug Testing Information

RLF conducts background checks and drug screening after an offer of employment has been made. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by RLF or an RLF client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Agency Disclaimer

All vendors must have a signed RLF Placement Agreement from the Director of Human Resources to receive payment for placement. Verbal or written commitments from any other member of the RLF staff will not be considered binding terms. All unsolicited resumes sent to RLF, and any resume submitted to any employee outside of RLF Human Resources, will be considered property of RLF. RLF will not be held liable to pay a placement fee.

Visa Sponsorship

RLF is not accepting applications for sponsorship at this time (e.g., H-1B or TN Visas). 

EEO Statement

RLF is committed to attracting and retaining top talent by fostering a creative, inclusive, and respectful work environment. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws. RLF is proud to be an equal opportunity employer and encourages candidates from all backgrounds to apply.