Project Controls Specialist - Cost Analyst

Title: Project Controls Specialist

Reporting to: Office Leader/Manager

Overview of Role

In this role, you will be a member of our project management team, delivering solutions to clients in the areas of project controls, budget development, cost planning, feasibility studies, value management, economic forecasting, milestone reports, pre- and post-contract auditing, change order review and reconciliation, BIM 5D cost modeling, LEED cost analysis, life cycle costing, and implementation of project controls systems. 

Essential Functions

• Manage Cost / Change Control, including change order review, negotiation, and recommendations, delay analysis.


• Track and review change orders with the Project Manager.


• Manage contingency draw.


• Budget Management and Tracking.


• Financial Forecasting and Modeling.


• ME Close activities and accruals.


• Develop and implement process and tools to manage components of the project


• Accounting Journal Entries.


• Accounting Write-Offs.


• Depreciation Settlements.


• Understanding of financial statements, especially P&L.


• Invoice / Payment Application processing, tracking, and reporting.


• Updating owner cost tracking software.


• Manage weekly progress reports with the General Contractor.


• Produce monthly reports for management.


• Providing review reports.


• Produce earned value reports.


• Review GC’s cost tracking reports.


• Reconcile GC actual costs with GMP/ Schedule of Values.


• Contract Administration (retention, T&Cs, insurance, allowances, contingency, incentives).


• Compiling as-built cost estimate records for benchmarking purposes.


• Maintain cost benchmarking database.


• On-Site Records and Document Control.


• Tracking of all key project documents, including change orders, invoices and payments, lien releases, etc.


• Initiate the close-out process prior to project completion, typically two to three months in advance.


• Establish close out documentation requirements. Collect and track receipt of all close out documents until completion, including warranties, as-builts, O&M manuals, etc.


• Setting and attending change control and cost meetings as required.


• Attend risk meetings and maintain risk log.


• Monitor, track and analyze schedule progress in the field (actual vs. forecast).


• Ensure QA/QC is being followed.


• Work with project managers to develop and maintain the RFP/SOW/change order templates for various projects and support the development of service agreements and SOWs as needed.


• Follow up on proposals, reviews, and negotiations for the timely execution of contracts and purchase orders. 


• Develop owner-furnished equipment delivery plans by working with PMs, suppliers, and the commodity management team.


• Track proposal reviews, negotiations, and contract execution. Manage/ coordinate and track the supplier delivery plan to ensure suppliers meet the demand per the plan.


• Provide reports for the progress and status of SOWs open for long periods of time. Coordinate closure of POs at project-end and keep track of work orders status. Periodically review financial reports to ensure compliance with budget targets, reconciliation of project charges against approved contracts and support gathering data related to unit costs within sites.


• Adds to team effort by accomplishing other duties as assigned.  

The ideal candidate will demonstrate a positive, proactive approach to the role and will be committed to delivering customer service excellence. 

• Minimum Education (or substitute experience) required:  4-year college degree in Construction Management, Structural Engineering, Architectural Engineering, Cost Estimating or equivalent recognized technical qualification related to mechanical discipline.


• Minimum Experience required:  5-10 years relevant experience in construction cost estimating of a variety of building types from the program, conceptual, schematic, design development and construction document stages of design in elemental and CSI format


• Knowledge and understanding of execution of cost management services; good planning, organization, and communication skills essential.  Understanding of technical and non-technical documents related to cost management services is required.  Knowledge and use of industry-estimating software and Microsoft Office software programs

Physical Requirements and Working Conditions:

• Indoor office environment. May require work on-site location when necessary.


• Equipment used includes computers and standard office machines.


• Essential physical tasks include the ability to work on a computer and the ability to answer and speak on a telephone. 


• RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.